Accounting Support Specialist

ECS Group of Companies are seeking an adaptable and detail-focused Accounting Support Specialist to support both Accounts Payable (AP) and Accounts Receivable (AR) functions, with a strong emphasis on account reconciliation, general ledger accuracy, and transaction integrity. This role requires critical thinking, problem-solving, and the ability to shift between AP and AR responsibilities based on department needs. The ideal candidate will bring a strong foundation in accounting principles and demonstrate the ability to resolve complex transactional issues in a dynamic, multi-entity environment.

Key Responsibilities

General Accounting & Reconciliation

• Perform reconciliations of general ledger accounts related to AP, AR, cash, and other balance sheet accounts.
• Investigate and resolve discrepancies between subledgers and the general ledger to ensure accurate financial reporting.
• Assist with month-end close activities, including preparation of journal entries and reconciliation schedules.
• Support audit requests by preparing reconciliations and documentation in accordance with internal controls.
• Maintain documentation of reconciliations and ensure compliance with internal accounting policies and procedures.

Accounts Receivable Support

• Research and resolve complex AR issues, including misapplied or unidentified payments, overpayments, and short-pays.
• Apply payments across multiple entities and subsidiaries, ensuring accuracy in intercompany and multi-entity structures.
• Review and verify AR transactions are accurately recorded to the general ledger.
• Assist with client refunds, credit memo applications, and revenue reclassification when needed.
• Support a compliant BillPay process, including accurate application of client credit card payments and internal routing for approval and posting.
• Work closely with billing, sales, and client services teams to troubleshoot client account issues and support accurate cash application.

Accounts Payable Support

• Assist with review and entry of vendor invoices, ensuring proper coding to GL accounts and entities.
• Support weekly payment processing by reviewing batches for accuracy and completeness.
• Reconcile monthly company credit card activity, ensuring all receipts are collected, categorized, and matched to full payment amounts.
• Research AP variances and ensure expense recognition aligns with company policy and period cutoffs.
• Assist with vendor reconciliations and ensure proper posting of accruals and prepaids at period-end.

Work Environment

• Standard office setting; hybrid or remote options may be available based on company policy.
• Will require extended hours during month-end or audit periods.

Key Qualifications

• Associate's degree in Accounting, Finance, or a related field required; Bachelor's preferred.
• 2+ years of accounting experience with a focus in AP, AR, or GL accounting.
• Experience working in a multi-entity environment is required; intercompany experience preferred.
• Strong understanding of debits/credits and general ledger transaction flow.
• Familiarity with ERP systems (e.g., Microsoft Dynamics 365, NetSuite, SAP) is strongly preferred.
• Proficient in Excel and capable of working with large datasets to identify and resolve variances.
• Comfortable researching and resolving complex transactional issues independently.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record's Top 500 Design Firms (April 2024), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2024) and #28 in Zweig Group's Hot Firm List (June 2024). For additional information about ECS click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.