Project Coordinator, Mid-level - FAA

Position: Project Coordinator, Mid-level - FAA

Function: Project Coordination and Documentation Specialist

Location: Remote Site or Cobec Site, D.C.

Salary Range: $100- $130k

Remote Work Option: Yes

Culture

Cobec is consistently breaking the mold when delivering services to our government clients. What does that mean? That means believing in a "people first" mentality, building high-performance teams, and empowering people to make informed decisions without going through a large bureaucratic system. Cobec values the well-being of employees and bestows tremendous trust in those people to negotiate work and non-work obligations. Cobec is where someone can bring their whole self to work and be themselves, never compromising their authenticity just to fit in. Lastly, we believe in our work, the goals and missions of our customers, and our interpersonal relationships with clients, stakeholders, and our people.

Values and Expectations

The successful candidate for this role embodies the same values as Cobec. We realize experience is essential; however, Cobec believes that a person's abilities and skills that align with our values (Relationships, Leadership, Passion, Accountability, Integrity, Innovation, Quality, Teamwork, Diversity, Commitment, & Respect) are the most important drivers for success in this role.

In addition to exhibiting our values, a successful candidate for this role is expected to be a high performer, organized, dynamic, and have a positive attitude.

Job Summary

The Project Coordinator will support the FAA's Voice Switch & Recording (VS&R) program by organizing and maintaining configuration management on schedule updates, strategic implementation approach parameters, managing program configuration documentation, and streamlining communication across a complex, high-stakes environment. This role is ideal for someone who thrives on creating structure, enabling cross-team collaboration, and preserving institutional knowledge in dynamic program settings. The work directly supports the FAA's mission to provide the safest, most efficient aerospace system in the world.

Years of Relevant Experience

Requires 4-8 years of relevant experience in documentation management, technical writing, and/or project coordination, preferably in a government or aerospace/aviation environment. Within that experience, at least 1-4 years should involve supporting a Program Management Organization (PMO) or a similar program management office in roles focused on process improvement, planning, scheduling, or data coordination.

Essential Job Functions

The following duties are typical for this position. The omission of specific statements of duties does not exclude them from this position if the work is similar, related, and/or a logical assignment for this position. Other duties may be required and assigned.

• Lead and manage the creation, editing, versioning, and publishing of technical and program documentation in compliance with FAA standards and documentation requirements.
• Coordinate with subject matter experts (SMEs), engineers, and program managers to gather content and ensure accuracy and consistency.
• Monitor progress and prepare regular status reports for internal and FAA stakeholders.
• Facilitate project meetings, document meeting minutes, and track action items to completion.
• Support audits, reviews, and quality assurance activities by ensuring documentation is complete, current, and accessible.
• Ensure compliance with federal guidelines and internal procedures related to documentation and project coordination.
• As needed, assist with risk tracking, review procurement documentation, monitor and review Contract Data Requirement Lists (CDRLs)
• Support other project management functions as required.
• Maintain a configuration-managed change log and requirements for documentation traceability.
• Record and track all approved adjustments to the program's scope or schedule.
• Prepare and distribute weekly PowerPoint status decks, executive digests, and briefing materials.
• Coordinate with the SharePoint administrator to ensure program control documents are properly linked and accessible.

Education Requirements

Bachelor's degree required.

Master's degree is a plus and may count as additional years of experience.

Skills Requirements

• 4-8 years of relevant experience in documentation management, technical writing, and/or project coordination, preferably in a government or aerospace/aviation environment.
• Familiarity with FAA documentation standards, policies, or similar federal agency procedures.
• Experience with project management tools (e.g., MS Project, Smartsheet, Jira, or equivalent).
• Proficiency in Microsoft Office Suite and document collaboration platforms (e.g., SharePoint, Confluence).
• Strong organizational and communication skills with the ability to manage multiple priorities and deadlines.
• Comfortable leveraging AI-powered tools (e.g., LLMs) to support drafting, editing, and refining documentation, communications, and presentations.
• Excellent attention to detail and a commitment to producing high-quality, compliant documentation.

Security Requirements

Must be a US citizen or a legal resident for three of the past five years. Must meet eligibility requirements for a US Public Trust security clearance.

Travel

Occasional travel required as needed by client/s and/or company.

EEO

Cobec, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, and local law.

EEO is the Law