New

Construction Accounts Payable Specialist

Vaco
$28.00 - $32.00 / hr
401(k), retirement plan
United States, California, Anaheim
Jun 20, 2025
Job Opening: Construction Accounts Payable Specialist (Onsite - Anaheim, CA) We are seeking a skilled and detail-oriented Accounts Payable Specialist with a background in construction accounting to join a dynamic and growing team in Anaheim, CA. This is a full-time, onsite position offering the opportunity to expand your role and responsibilities over time. Compensation: $28 - $32/hour depending on experience and qualifications Industry Requirement: Candidates must have construction industry experience, preferably with a general contractor. Key Qualifications: Minimum 3 years of experience in construction accounting Proficiency in cost accounting, invoice coding, and document tracking Strong working knowledge of Microsoft Excel and other MS Office programs Experience with Sage 300 CRE, Procore, or similar construction software is preferred Excellent communication and organizational skills Primary Responsibilities (AP Focus): Manage the workflow of incoming vendor and subcontractor invoices Pursue and track invoice approvals; maintain clear communication with project managers and vendors Ensure accurate coding of costs to the correct job, including labor, materials, and subcontractor expenses Process monthly overhead and operating expenses, including credit cards and fuel charges Collect and review lien waivers for subcontractor payments Participate in monthly accounting reviews with project managers and the accounting team Secondary Responsibilities (AR Support): Assist with monthly billing schedules and client invoicing Prepare documentation for AIA billing submissions Enter contract budgets and owner change orders Help resolve billing discrepancies and communicate with clients Process cash receipts and manage collections of aged receivables Contribute to daily/monthly cash flow and job variance reports Support general accounting tasks as needed Ideal Candidate Will Be: Detail-oriented and proactive with a strong sense of accountability Able to prioritize tasks and meet deadlines in a fast-paced environment A team player with a willingness to learn and grow within the organization Familiar with construction cost structures, budgets, and job cost tracking Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.