Administrative Assistant (for Construction Engineering Management Program and the NYS Center of Excellence in Healthy Water Solutions)

This is a professional position in which the administrative assistant will support the program manager and directors of two programs: Construction Engineering Management Program (within the Department of Civil & Environmental Engineering), and the NYS Center of Excellence in Healthy Water Solutions (co-lead by Clarkson University and SUNY ESF).

This part-time position provides essential support for the programs, ranging from day-to-day administrative duties, to event planning and social media. This position offers opportunities for professional growth and career advancement.

* Participate in program meetings and take meeting minutes
* Monitor and manage program email accounts
* Manage program calendars
* Update program websites
* Create content for monthly newsletters
* Plan and create social media posts, monitor sponsor and related sites for reposting and commenting, support and aid social media plans for the respective organizations
* Assist with event planning, room reservations, set ups, management, and execution.
* Creating marketing materials for events such as emails, flyers, and announcements.
* Track and manage budget expenses, especially grant funds and project accounts based on provided reports
* Manage and update a multitude of databases
* Manage and track inventory of supplies and equipment, order supplies
* Accounts payable and receivable, process expense reimbursements, create purchase requisitions, process deposits
* Ensure compliance with university policies and procedures
* Perform other duties and functions as assigned or requested.

Education:
Minimal Education:
* Associate's degree required
Preferred Education:
* Bachelor's degree

Experience:
Minimal Experience:
* 1 to 3 years of professional office experience
Preferred Experience:
* Prior experience in higher education
* Prior experience in event planning

* High level of organizational skills; must be detail-oriented
* Exceptional communication, both written and oral
* Demonstrate professionalism in interactions with students, colleagues, and the public
* Ability to maintain strong performance and positive relations with others while under pressure
* Exhibit flexibility and willingness to learn; open to training and other educational opportunities
* Proficient in Microsoft Office products and Google Suite
* Expertise and savvy with social media (content creation, interaction, creativity, and posting)
* Ability to easily learn new skills and software
* Ability to effectively and quickly adjust to changes in work tasks or work environment
* Ability to operate independently with a high degree of autonomy
* Work collaboratively and well in a team environment
* Occasional evening and weekend hours may be required

The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University's Health, Safety, and Environmental Policy & Procedures.

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records