Administrative Supervisor - SSRI

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POSITION SPECIFICS

The Social Science Research Institute is currently seeking an Administrative Supervisor (Administrative Assistant - Supervisor level) to serve as the lead coordinator role in the complex research business functions of the Institute.SSRI's strategic mission is to foster interdisciplinary research that addresses critical human and social problems at the local, national, and international levels.

This role will report to the SSRI Research Operations Manager.

Responsibilities - The Administrative Supervisor will have the following responsibilities:

• Coordinate business functions for the Institute's Operations Core, various units, advisory boards, committees and workgroups.This includes functions such as scheduling meetings, maintaining information, coordinating calendars and preparing agendas, documents and reports.
• Organize and coordinate the events and academic workshops for the Institute.These events include open houses, workshops, faculty talks and other events as scheduled.
• Manage, coordinate and track the Institute's various research programs, such as seed grants, fellowships, endowments and affiliate program.This includes advertising research opportunities, managing the process of requests, application reviews, award distributions/tracking, annual progress reports, and collecting outcome data.
• Work with the Institute's leadership and operations staffto collect information, create and distribute information for internal and external stakeholders, such as the Unit and Administrative reports.Manage SSRI's listservs and contribute content to website updates, as needed
• Assist with coordination of various human resource activities.These activities include the co-fund and non-tenure line faculty reviews.
• Assist with coordination of facilities management within SSRI.This includes space assignments, keys, C-Cure access, work orders, etc.
• Supervision/mentorship of other operations core staff.
• Other duties as assigned.

Skills - Proficient use of Microsoft Office products including Word, Excel, PowerPoint, Access, Teams, etc. is required.Experience in other software including SIMBA (or a similar financial system), Live25 (or a similar booking system) and Qualtrics is highly preferred.

The successful candidate will also have the following:

• Excellent interpersonal, organization skills, and attention to detail.
• A dedication to and understanding of the skills required to build relationships with diverse communities.
• Strong proofreading, written/oral communication and customer service skills
• The ability to work on several projects at once, while prioritizing appropriately in a fast-paced, research-focused academic environment.
• Demonstrated ability to take initiative, self-motivate and work both independently and as part of a team.
• A commitment to professional development, learning and being mentored
• Prior experience in an academic research context/unit and familiarity with research grants is highly desired.

The successful candidate will be able to coordinate and complete a range of business functions within the operations core, as well as across the Institute's units and workgroups, research support programs, and events.This position will supervise/mentor other operations core staff. The successful candidate will also have experience in assisting with the coordination of human resources activities, facilities management, operations, administration, and reporting activities.

Work Arrangement - SSRI is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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