Human Resources Clerk (Temporary)

Job Summary:

We are looking for a highly organized and detail-oriented Human Resources Clerk for a temporary, project-based role. This position will provide essential administrative and clerical support to the Human Resources department, specifically focusing on I-9 compliance cleanup. The ideal candidate will be a proactive self-starter with excellent communication skills and the ability to manage multiple tasks in a fast-paced construction environment.

Essential Duties and Responsibilities:

• Data Entry & Management: Accurately input and maintain HR data related to the project in the HRIS (Human Resources Information System) and other relevant databases. This may include employee records, compliance documents, or project-specific personnel details.
• Document Preparation & Processing: Prepare, organize, and process a high volume of HR-related documents for the project, specifically related to I-9 compliance. Ensure all documents are accurate, complete, and filed appropriately.
• Onboarding/Offboarding Support (Project-Specific): Assist with project-specific onboarding processes for new hires. This may involve reviewing and verifying I-9 documentation, conducting audits for compliance, and communicating with employees to resolve discrepancies or gather required information.
• Compliance Support: Aid in gathering and organizing documentation for project-related HR compliance audits (e.g., I-9 documentation) or internal reviews.
• Communication & Coordination: Serve as a point of contact for project-related HR inquiries, directing questions to the appropriate HR personnel or resources. Coordinate with other departments (e.g., Payroll, IT, Project Management) to ensure smooth HR processes for the project.
• Reporting & Analysis: Assist in generating basic HR reports and spreadsheets as required for project tracking and analysis.
• General Administrative Support: Perform general clerical duties, including scanning, filing (electronic and physical), copying, and managing office supplies relevant to the HR project.
• Special Projects: Support other HR initiatives and special projects as assigned by the HR management team, particularly those related to the project's scope.

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Excellent verbal and written communication skills, with a professional and approachable demeanor.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and deadlines effectively in a fast-paced, dynamic environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive, self-motivated, and able to work independently with minimal supervision, as well as collaboratively in a team environment.

Education and Experience:

• High School Diploma or equivalent
• Required: 2+ years of administrative support experience, with at least 1 year in an HR department, preferably within the construction or a related industrial environment.

Desired:

• Associate degree or higher in Human Resources, Business Administration, or a related field preferred.
• Experience with HRIS software (e.g., Oracle HCM, Workday, or similar) is highly desirable.
• Familiarity with project management tools or software (e.g., Smartsheet).
• Experience with applicant tracking systems (ATS) like Oracle HCM.
• Basic understanding of HR principles and best practices.

ACCO Competencies:

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• People Skills: Is approachable and gains the mutual trust and respect of others. Understands people's strengths & weaknesses and actively seeks to understand other perspectives.
• Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to the organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.
• Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.
• Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for his/her actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

• No direct reports

Travel Requirements:

Travel required 0-5% of the time to other office locations.

Hours:

This is a non-exempt position from Monday through Friday. Work hours begin and end between 8:00 am and 5:00 pm with a one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary for business needs

Physical Demands:

• Must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 15 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Prolonged sitting.
• Frequently required to reach with hands and arms.
• Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages:

$17.38 to $22.38 per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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