Medical Education Coordinator or Programs Administrator, Department of Neurology

The Department of Neurology, in the School of Medicine at the University of Virginia, is seeking a Medical Education Coordinator or Medical Education Programs Administrator to complement the existing Medical Education Team. The successful incumbent will be extremely organized, self-motivated and possess the ability to work independently as well as function as part of the medical education team. This position primarily provides programmatic support and coordination for the Neurology Adult Residency Program and other educational activities for the department as needed. Selection at the Coordinator or Administrator level will be commensurate with education and experience.

For information about our medical education programs, please visit:

https://med.virginia.edu/neurology/education/

Job Description for Medical Education Coordinator

Medical Education Program Coordinators participate in the planning, preparation, and implementation of programs, daily operations, and educational activities for a small to medium sized programs. Beyond basic administrative duties, Medical Education Programs Coordinators develop materials, coordinate calendars, engage in accounting processes, interact with educational program participants, and ensure compliance with relevant national organizations to maintain high standards of programs. They perform work independently but receive assignments and direction from supervisors and Program Directors.

• Develop and facilitate orientation, workshops, and graduate and/or undergraduate medical education activities. Schedule space and organize necessary materials for these events and resources. Help promote events.
• Assist in the pre-screening, interviewing, ranking, and selection of program participants. Mentor program participants, tracking, and communicating progress.
• Resolve participant-related issues related to academics, policies and procedures, degree completion, stipends, and housing.
• Prepare and distribute instructional materials and course information.
• Ensure the operations of the medical education programs are in compliance with the Accreditation Council for Continuing Medical Education (ACCME), Accreditation Council for Graduate Medical Education (ACGME), Liaison Committee on Medical Education (LCME) and the Continuing Medical Education (CME).
• Submit updates to professional organization databases.
• Create and reconcile program budgets, prioritizing activities and expenditures based on statistical analysis.
• In addition to the above job responsibilities, other duties may be assigned.

Job Description for Medical Education Programs Administrator

Medical Education Programs Administrators have oversight of all aspects of a large education program or multiple programs. They are responsible for similar duties as Medical Education Program Coordinators, however, their programs are larger and as a result they operate with additional authority, independence, or level of complexity. Medical Education Programs Administrators function as a liaison between students, administration, and program directors and are responsible for recruitment, records maintenance, communications, adherence to accreditation requirements, and curriculum support. They have advanced decision-making authority and operate under limited supervision.

• Perform all duties of a Medical Education Program Coordinator.
• Maintain scheduling of complex clinical rotation and on-call schedules.
• Provide information and communicate expectations and news to program participants. Communicate and monitor compliance of relevant policies, procedures, and standards.
• Collect and interpret data on student affairs regarding recruitment, enrollment, progress, retention, and graduation of program participants.
• Monitor and assist with the completion of graduation requirements.
• Responsible for coordinating program evaluation and recommending improvements and changes based on feedback. Provides planning and analysis.
• Collaborates with program director to provide ongoing budget management and fulfill reporting requirements.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements

Medical Education Program Coordinator:

Education: High School Diploma
Experience: Two years of administrative support experience. Bachelor's degree may substitute for experience.

Medical Education Programs Administrator:

Education: Bachelor's degree or equivalent.
Experience:Two years relevant experience, preferably in Medical Education.Six years equivalent experience, preferably in medical education, may be considered in lieu of a degree.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Type & Work Location

• This is a non-exempt level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule once onboarded and trained. The hybrid eligibility is based on performance and in accordance with UVA's remote work guidelines.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin on August 4, 2025. Applications received by this date will receive preference. This position will remain open until filled.

Additional Requirements

Background checks, pre-employment health screenings, and drug screenings will be conducted on all new hires prior to employment.

How to Apply

Please apply online by searching for requisition number R0074693. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs."

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

For questions about the position, please contact Amanda Harris at alh2j@uvahealth.org.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.