New

Accounting Coordinator and Operations Support Specialist

Vaco
$24.00 - $30.00 / hr
401(k), retirement plan

Jul 23, 2025
Vaco is hiring for an Accounting Coordinator and Operations Support Specialist Location: Sunrise, FL Compensation:$24 - $30/hour Job Summary: The Accounting Coordinator and Operations Support Specialist plays a critical, multi-functional role supporting both front-end sales operations and back-end financial and administrative processes. This position serves as a key point of coordination between sales, production, accounting, and external business partners, ensuring accuracy, timeliness, and smooth execution of processes across departments. Key Responsibilities: Sales & Production Coordination Support new account setup and entry of sales orders from equipment order forms, quotations, and purchase orders Coordinate equipment requirements and documentation for production Generate packing lists and shipping labels, and ensure all installations are completed Maintain and distribute the equipment order schedule Support Territory Managers with pricing updates, memos, warranty information, and returns tracking Administrative & Contract Support Act as support administrator for GSA, SAM platform, and Lockheed Exostar/SAP accounts (credentialed access required) Handle international export shipping and documentation Update and publish annual retail/replacement part price lists and warranty details Serve as Company Notary Public Receive and distribute monthly reports from partners (e.g., Club Procure, MISBO) and ensure records are updated Support document distribution and upload to Territory Manager Information portal Accounting & Finance Assistance Support full-cycle accounting tasks including billing, AR, and AP Process customer invoices and apply payments Assist with collections and reconcile account balances Respond to commission and sales rep inquiries Maintain organized financial records and support the accounting team with admin tasks Skills/Education: Associates or Bachelors Degree 3+ years within Accounting & Operations Experience handling customers/products Strong team work ethic Exceptional communication skills both written and verbal Ability to follow up and prioritize workload Proficiency in MS Office, especially Excel Strong full-cycle accounting experience Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.