Project Management Supervisor

Job Title: Project Management SUpervisorAbout IPG Health:

A three-time Network of the Year winner at Cannes Lions Health and winner of an unprecedented twelve Network of the Year titles from the industry's top five creative award shows, IPG Health is one of the world's most awarded global healthcare communications networks. By combining science, creativity, and strategy, we strive to deliver the best-quality services to our clients. Our 1,900+ employees in 60 offices across 20 countries and 6 continents are united by one vision: to help our clients play a meaningful role in healthier lives. IPG Health is a part of Interpublic Group (IPG).

About FCB Health:

As part of the IPG Health network, FCB Health New York is a full-service agency with over 40 years of experience marketing to healthcare professionals, patients, and consumers. As a creative collective that believes in a never-finished process with a passion for growth, driving business forward is in the agency's DNA. With a client roster comprised of top brands both big and small, FCB Health New York is constantly innovating and creating highly effective solutions that accelerate their impact on the world. The agency has earned a steady stream of industry accolades year after year, from Cannes Lions to Clio Health to the Manny Awards. In 2022, FCB Health New York was named to Ad Age's annual "Best Places to Work" list. Visit www.fcbhealthny.com to learn more.

Job Summary:

The Project Management Supervisor (PMS) oversees the full range of client deliverables for assigned brand(s) from project planning to final delivery. They manage a team of Project Managers at various levels, ensuring best practices

and deadlines are followed. The PMS's expertise allows them to drive large, complex development efforts for multichannel tactics while delegating smaller tactics to their team. The PMS actively champions cross-collaboration with agency departments, including Account Management, Finance, Production, Creative, Editorial,

Technology, Strategy, among others. The PMS proactively identifies ways to improve the efficiency of their brand(s) and works to implement those changes whenever possible.

Essential Function:

ESSENTIAL FUNCTIONS:

Brand Responsibilities: Oversees the full range of client deliverables for an assigned brand(s) from project planning to final delivery with regard to timing, quality, and budget.

Financial Responsibilities: Partners cross-functionally with Account and Finance to preserve the good financial health of projects.

Operational Responsibilities: Awareness and adherence to department and agency-level policy, process, and procedures.

Talent Management: Supervises junior team members, and learns how to evaluate work, give constructive feedback, and delegate.

Job Duties and Responsibilities:

JOB DUTIES / RESPONSIBILITIES:

Brand Responsibilities

• Oversees full range of client deliverables for an assigned brand portfolio from project planning to final delivery with regard to timing, quality, and budget.
• Independently owns a brand vertical and partners with other project management leads to ensure consistency and quality across the brand.
• Assists the team in managing complex projects and problems, and advises on how to approach an out-of-the-ordinary project or ask.
• Oversees internal status and project meetings for assigned brand(s).
• Serves as content matter expert (CME) to answer client project-related questions and attend client meetings as needed.
• Takes a proactive approach to managing risk at the brand level.
• Creates a brand Gantt chart in partnership with Account.
• Collaborates with the Account & PM team on creative briefs and charters.
• Solves project or client challenges in tight collaboration with internal stakeholders.
• Understands, upholds, and enforces internal procedures and brand requirements.

Financial Responsibilities

• Partners cross-functionally with Account and Finance to preserve the good financial health of portfolios and verticals.
• Manages and oversees scopes and project budget estimates as needed.
• Reviews financial output reports, incoming briefs, and timelines/estimates from the team before the internal team review.
• Collaborates with the Account on forecasting initiatives.
• Partner with the whole brand team and finance to drive and execute the annual scope of work through agency approvals.

Operational Responsibilities

• Continuously drives discussions and solutions towards organizational excellence.
• Awareness and implementation of agency billability, utilization guidance, and metrics.
• Participates in forward planning.
• Effectively utilizes network dashboards to review project performance and ensure the team is meeting
• critical KPIs.
• May participate in new business pitches and network-level initiatives.
• Keeps accurate, organized files of past and present projects per agency-established protocols.
• Ensures completion of personal and direct report timesheets, expenses, and all other administrative duties accurately and on a timely basis.

Talent Management

• Manages, motivates, and mentors direct and indirect reports, ensuring people, process, and policy adherence.
• Delegates incoming tasks and assignments to the Project Management team, ensuring open communication and timely completion of assigned work.
• Participates in hiring, staffing, and resourcing conversations.
• Interviews potential candidates and ensures a smooth onboarding process for new hires.
• Completes performance review, promotes training and development, and partners with HR on employee relations issues for the assigned team.
• Has a pulse on the team's culture, ensuring decisions are made with an Equity, Diversity, and Inclusion lens.

EDUCATION:

DEGREE/DIPLOMA

• Bachelor's

AREA OF STUDY

• Any area of study

REQUIRED/PREFERRED

• Preferred

LICENSES & CERTIFICATIONS:

Project Management Professional (PMP), Certified Scrum Master (CSM), and/or other relevant certifications are a plus but not required.

EXPERIENCE:

MINIMUM EXPERIENCE

• 6 + years

AREA OF EXPERTISE

• Project Management, Production or Marketing Operations/Administration, or related field.
• Pharmaceutical Marketing and Advertising

REQUIRED/PREFERRED

Highly preferred

KNOWLEDGE, SKILLS, & ABILITIES:

• Multichannel production knowledge across print, video, and digital (websites, IVAs, emails, banner ads, and congress panels).
• Strong organizational skills.
• Strong verbal and written communication skills.
• Experience managing and mentoring direct reports.
• Experience leading cross-disciplinary teams.
• Strong experience with the campaign launch process is highly preferred.
• Financial aptitude.

Software:

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform.
• Proficient with Adobe Acrobat and surface-level understanding of creative tools (Figma, Sketch, Photoshop).
• Strong knowledge of project management tools (Workfront, Microsoft Project, or equivalent) required.
• Proficient with financial management tools (e.g., SAP/Fiori or equivalent) required.

COMPETENCIES:

• Collaboration: Works effectively in a team to build and foster a collaborative environment.
• Multitasking: Juggles and prioritizes competing tasks and deliverables.
• Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.
• Engaged/Motivated: Attentive, proactive, and interested in the subject.
• Attention to Detail: Self-edits work and has a sharp focus on small details.
• Communication: Shows interest in the subject; expresses ideas accurately and clearly.
• Organization: Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time. Interpersonal Skills: Works effectively in a team environment and builds relationships.

Salary:

$100,000 to $130,000

The salary range for this position is noted within this job posting $100,000 to $130,000 Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as temployee'seapplicant'st's background, pertinent experience, and qualifications.

Our Global Benefits

• My Time Off (MTO) - our flexible approach to time off that allows you to take the time you need and enjoy it!
• Career Progression - We offer personalized development opportunities and clear career pathways.
• Health and wellbeing programs that provide you access to different services and offerings to prioritize your health.
• Company Savings Plans to help you plan for the future.
• Parental Leave benefits for all new parents.

STATEMENT OF UNDERSTANDING:

This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position.

Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of what's outlined above. If you think that this job description has inaccurate elements, speak with your manager and/or HR Partner.

There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a person's performance.

This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.

Salary

100000 - 130000

About the Agency

Part of the IPG Health network, FCB Health New York is a full-service agency with more than 40 years of experience marketing to healthcare professionals, patients and consumers. As a creative collective that believes in a never finished process with a passion for growth, driving business forward is in the agency's DNA. With a client roster comprised of top brands both big and small, FCB Health New York is constantly innovating and creating highly effective solutions that accelerate their impact on the world. The agency has earned a steady stream of industry accolades year after year from Cannes Lions to Clio Health, to the Manny Awards.

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