Administrative Assistant

Essential Functions and Primary Duties

• Provides general administrative support to the assurance and tax department.
• Assists with administrative tasks such as document compilation and preparation, engagement letters, and other administrative duties as needed.
• Ensures accuracy of financial statements.
• Produces bound copies for distribution to the client.
• Assists executives with scheduling meetings to include sending calendar invites and booking conference rooms.
• Prepare, edit and distribute various correspondence, reports, presentations, and other documents.
• Coordinate travel arrangements for executives as requested.
• Assist Managing Director with analysis including scorecard distribution and staff utilization analysis.
• Participant in the event planning committee for the office.
• Coordinates office related events both internal and external
• Assists staff with the following:
  • FedEx, UPS, US Mail
  • Delivery Service
  • Faxes
  • General office support including typing of short letters, labels, stuffing of envelopes for projects, copying and any other projects approved by supervisor
• Coordinate the ordering, delivery, and setup of lunch for staff meetings and other office events as needed.
• Maintain inventory of office supplies, kitchen supplies, and restocking items as required.
• Coordinate with the property management company to ensure all property-related concerns are handled efficiently.
• Provides back up to the front desk reception as needed.
• May assist with tax collating as needed.
• Performs such other duties as may be assigned

Preferred Qualifications

• Bachelor's degree

Qualifications Required

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

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