Grant Administrator

POSITION SUMMARY:

The Grant Administrator assists faculty in preparation of grant applications, submission and budgets, maintains the database of pending and current department research support, monitors pre-award and post-award activities of funded projects, and assists with processing and tracking of the research related payables and receivables. This position requires frequent communication with the Administrative Director of the Department of Surgery, Associate Chair of Research, and Executive Director of Research regarding all faculty research activities related to their grants.

Position: Grant Administrator

Department: Surgery Administration

Schedule: Full Time - on site, M - F 9:00 am - 5:00 pm, some nights or weekend work maybe required based on project time lines.

ESSENTIAL RESPONSIBILITIES / DUTIES:

Responsibilities:

• Serve as the central point of contact for all grant-related financial matters.
• Assist investigators with budget development and submission of BU and BMC federal and non- federal grants and sub awards.
• Track effort allocation for grant funded personnel and expenditures
• Provide ongoing post-award support, including monthly reconciliation of accounts, effort reporting, and compliance with sponsor and institutional requirements.
• Monitor burn rates, flag overruns or underspending, and help manage no-cost extensions and carryforwards.
• Coordinate with BU/BMC Sponsored Programs and Research Finance offices.
• Proactively identify new funding opportunities, including NIH, foundation, and philanthropic grants, and circulating relevant RFAs and FOAs to faculty.
• Support biosketch updates, other support documentation, and submissions through ASSIST, eRA Commons, and related portals.
• Help maintain institutional memory and continuity for complex or long-term awards.

JOB REQUIREMENTS

Required Skills:

• Bachelor's degree with 3-5 years of related experience
• Proficiency with MS Office, Excel, and Adobe Acrobat
• Excellent written, verbal, and interpersonal communication skills
• General knowledge of NIH regulations and requirements, including T32 training grants
• Experience with non-federal funding agencies

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