Executive Coordinator for Special Events

Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

We're seeking an experienced Executive Coordinator for Special Events to be an integral part of TRCs Security and Emergency Management practice and a trusted member of a team responsible for supporting our government and commercial sector clients in a fast-paced and dynamic environment. In this role you will primarily be supporting executive leadership with the preparation and facilitation of meetings and working groups, coordinating project timelines and deliverables, ensuring effective communication across a broad range of stakeholders, and supporting the client with other duties that may be assigned.

The successful candidate will possess exceptional organizational and communication skills, coupled with the ability to quickly adapt to evolving project requirements. This role requires a self-starter who can maintain progress in a complex environment, collaborating with a large group of diverse stakeholders in leadership positions and establishing the groundwork to facilitate positive outcomes on tight timelines.

This position requires the candidate to be in daily commuting distance to Boston, MA.

• Support large-scale special event project coordination, planning, and support activities.
  • Track project deliverables, deadlines, and key decisions to ensure alignment with strategic objectives.
  • Prepare agendas, briefing materials, and action items for meetings; assist with facilitation and accurate documentation of tasks and outcomes.
  • Serve as a key liaison between executive leadership and stakeholders to ensure effective communication and information sharing.
  • Support the development and maintenance of project documentation, standard operating procedures (SOPs), and after-action reports.
  • Identify and address project risks, obstacles, or resource gaps, escalating issues proactively to leadership.
• Provide executive-level project support, including calendar management, preparation of reports, presentations, and meeting materials.
• Potential after-hours support during major events or unplanned incidents, as needed.
• Work collaboratively with federal, state, local, and private-sector partners to coordinate initiatives and maintain project momentum.
• Perform other job-related duties as assigned.
• Communicate updates and support needs to TRC management and client leadership.
• Travel throughout the greater Boston area as needed (5-15% of month)

• Bachelor's degree preferred
• Five (5) to Eight (8) or more years of experience in project coordination, special event management, executive support and meeting facilitation, or similar roles supporting complex initiatives.
• Demonstrated success coordinating multi-stakeholder projects in fast-paced, high-visibility environments.
• Background in emergency management, security, project management, and/or executive support.
• Proven ability to facilitate meetings, guide discussions, and drive progress.
• Strong organizational and project management skills with the ability to prioritize competing tasks effectively.
• Excellent written and verbal communication skills, including technical writing, meeting documentation, and executive-level correspondence.
• Ability to work effectively with senior executives, government officials, and diverse stakeholders including security, emergency management, and law enforcement.
• Proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• S. Citizenship with current driver's license and the ability to pass background checks, including criminal history.
• Ability to attend in-person meetings and events in the Boston, MA area, with occasional travel as needed.
• Ability to remain composed and effective in high-pressure situations.
• Basic business acumen and the ability to understand, support and grow client relationships.

Additional Valued Skills and Certifications:

• Familiarity with homeland security, emergency management, public safety, transportation, or similar sectors.
• Working knowledge of Incident Command System (ICS) or National Incident Management System (NIMS).
• Security clearance or eligibility for one (preferred, but not required).
• Experience with Agile project management principles and practices.
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification (preferred, but not required).
• Certified Emergency Manager (CEM) or related credential (preferred, but not required).
• Certification as a Physical Security Professional (PSP) or Certified Protection Professional (CPP) via ASIS International or similar (preferred, but not required).
• Bi-or multi-lingual skills

Benefits*: TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The complete job description and application are available on TRC's career site.

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.