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Summary
Responsible for the daily coordination of complex business and administrative functions as defined by departmental needs. The Department Coordinator II provides high-level administrative support to the Department and functions with a significant degree of independence in decision-making. This role involves planning, supporting staff on office procedures, delivering customer service, managing office supplies, coordinating schedules, maintaining records, and ensuring an efficient and organized work environment. The position also includes researching information from various sources regarding departmental progress, interdepartmental projects, external entities, and citizen requests. Pay Range: (Depending on qualifications and experience)
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Oversee and coordinate daily, multi-functional business and administrative tasks, including departmental accounting, invoicing and real estate transaction management. Perform administrative support duties for the Department and assist staff in achieving operational goals. Respond to internal and external customer inquiries via phone, email, or in person, and route communications to appropriate personnel. Manage office supply inventory and place orders as needed. Analyze department accounting and budget records; prepare, collect, research and analyze data and statistics. Support HR-related tasks such as onboarding, benefits coordination and others. Troubleshoot and resolve departmental issues to ensure support services meet desired goals. Liaise with vendors, service providers, and facility management. Oversee and administer the department's document and file management systems including custody and integrity of official records such as resolutions, ordinances, contracts, agreements. Collect and organize data for long- and short-term records File and retrieve corporate documents, reports and presentations Ensure document compliance with local and state requirements under the Open Meeting Act Manage both physical and digital filing systems. Assist with the creation and production of promotional items and marketing materials as needed.
Minimum Qualifications
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the position.
Preferred Qualifications
Education/ Experience
Associate's degree in Accounting, Business, Finance or related field 6+ years of administrative experience Experience planning and coordinating special events and hosted activities
Knowledge, Skills & Abilities
Advance knowledge of business practices and procedures Proficiency in Microsoft Office and other relevant systems/software Excellent customer service and telephone etiquette Strong organizational and time-management skills Excellent oral and written communications abilities Ability to manage multiple priorities effectively Flexibility to adapt to varying work environments Developing leadership capabilities Ability to work independently and collaboratively within a team Ability to maintain departmental databases Ability to handle confidential information with discretion. Comfortable working in a fast-paced environment
Licenses and Certifications
Physical Requirements / Work Environment
The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.
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City of Garland
Aug 05, 2025