Shipping & Receiving Specialist

POSITION SUMMARY

At Pendleton, our Shipping & Receiving Specialist is responsible for performing a wide range of general corporate facility maintenance tasks to ensure a safe, clean, and functional environment. This role also ensures efficient supply management in office and kitchen areas, assists with office furniture moves, and coordinates vehicle maintenance. Additional duties include supporting security response, managing vendor interactions, and providing backup for phone and building systems. The position plays a key role in internal events and meetings by delivering logistical and facility support.

KEY PERFORMANCE INDICATORS:

• Facility Maintenance Project Completion Rate
• Building Cleanliness and Safety Compliance
• Event and Office Support Responsiveness
• Mail and Package Processing Efficiency

ESSENTIAL FUNCTIONS OF THE JOB:

1. Facility and Property Maintenance

• Ensure hallways, exits, sidewalks, and parking areas are kept clear, clean, and free of debris or hazards.
• Monitor for and address leaks, spills, and general cleanliness in garages and shipping areas.
• Replace lightbulbs and perform routine lighting maintenance as needed.
• Conduct minor repairs to the building and property to maintain a safe and functional environment.
• Moving office furniture
• When available, respond to building security emergencies
• Maintain designated plants/trees around the corporate building - interior & exterior.
• Maintain coffee/kitchen supplies in designate break and lunch areas, and general office supplies
  • Check regulated valves and control systems for HVAC, water, and fire systems per schedule.
    • Deliver corporate vehicles for scheduled maintenance.
    • Provide backup support for service provider coordination, phone system maintenance, and facility access tools (keycards, keys, fobs).
    • Provide assistance for activities such as Sales meetings and special events.

2. Mail and Package Operations

• Receive, sort, and distribute incoming mail and packages.
• Prepare and ship outgoing mail/packages using USPS, FedEx, UPS, etc.
• Conduct daily mail runs between company locations; provide additional runs as required.
• Deliver internal packages to appropriate recipients in a timely manner.

3. Other Duties as Assigned

• Provide support for ad hoc tasks or special projects as directed.

CORE EXPECTATIONS:

• Corporate requests and activities are recorded and performed to the requestor's satisfaction.
• Files and records are properly maintained and controlled as specified.
• Vehicles are properly maintained with records completed accurately and timely.
• Mail and packages are properly prepared and distributed daily
• Strong time/task management skills and ability to work with minimal supervision.
• Bulk supply inventory supply levels are maintained
• Ability to maintain accurate records through process design, workflows, and routine audits.
• This position does not have any direct reports

BEHAVIORAL:

• Meticulous attention to detail and accuracy
• Able to organize and prioritize work.
• Able to consistently meet scheduled daily deadlines.
• Dependable, prompt and steady attendance
• Able to follow instructions for maintenance and repair
• Ability to work under fluctuating workload and associated demands
• Accept responsibility and be accountable for activities.

QUALIFICATIONS:

• High School diploma or equivalent
• 1 year of building maintenance experience.
• Familiar with HVAC, plumbing, fire systems.
• Experience with hand and power tools, painting, minor plumbing, and some electrical work.
• Familiar with local regulatory requirements for building maintenance
• Valid driver's license with excellent driving record.
• Email- Microsoft Outlook
• Experience with UPS, USPS, FedEx and other carrier systems

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

• Must be comfortable with hand and power tools, painting, minor plumbing, and some electrical work.
• Ability to consistently lift 50 lbs. on a daily basis.
• Ability to stand and walk for long periods of time.
• Ability to communicate clearly in English including legible handwriting.
• Excellent dexterity with no physical activity restrictions due to variety of tasks required
• Dependable and prompt with good attendance.
• Sit for long periods of time.
• Mental demands for time sensitive activities.
• Able to work flexible hours on occasion.