Job Title: Records Analyst
Duration: 3 Months
Location: Marysville, OH 43040 (Onsite)
Overview:
Under general supervision, is responsible for supporting Records Management with established processes. The ideal candidate will have a strong background in Records Management practices as well as data analysis, data processing, and advanced Excel spreadsheet formula experience, and PowerBI. This role will involve analyzing large datasets, creating detailed reports, and providing actionable insights to support business decisions.
Occasional support of pickup, delivery of retrieved records, and sending off-site records for the client departments. Ensuring the chain of custody is followed and maintaining the confidentiality of records as well as updating the location of records in the system. Provide support for prepping and quality checking records as required. Verifying and documenting records stored by following the established cataloging system.
Responsibilities:
- Assists with digitizing, retrieving and working closely with Department Records Representatives to retrieve and store department records.
- Assists with physical records management by ensuring inventory accuracy, analyzing large datasets, and supporting the disposal process of records eligible for destruction.
- Develop and maintain complex Excel spreadsheets, including advanced formulas, pivot tables, and macros.
- Provide support/guidance for the delivery and pick-up of records with current vendors.
- Must be able to manage their own project load, multitask & prioritize accordingly.
- Perform additional duties as assigned by the supervisor.
- Ensure that Departments are following the Company Policy on Document Retention and maintain the Confidentiality of documents.
- Other job duties as assigned
Qualifications:
- High school diploma or comparable work experience.
- 3+ years in a professional office environment.
- Analytical skills and ability to use O365 for data analysis and research.
- Classification of document types and strong organizational skills.
- Ability to meet deadlines and understand time issues.
- Ability to prioritize and work with co-workers, supervisors, and customers.
- Ability to resolve customer issues and take responsibility for work performed.
- Knowledge of records software systems, scanners, filing, storage & disposal procedures.
- Expert proficiency in computer skills, esp. when using a records tracking system or quick retrieval, filing & storage of files.
- Excellent customer service skills, professional attitude, and appearance a must.
- Good communication skills (written, read and verbal).
Physical Demands:
- Physical activity required, including bending, reaching, lifting, and prolonged periods of standing
- May lift and/or move up to 50 pounds
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Spectraforce Technologies
Aug 07, 2025