Senior Program Coordinator -Community Based Research Institute

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides high level administrative and operational support for the Institute's grant funded programs including the FIU Research Center in Minority Institutions (RCMI). Under the direction of Community-Based Research Institute (CBRI) and RCMI leadership, this role will manage key administrative functions including travel coordination, procurement, and financial reconciliation for the RCMI Administrative and Research Capacity Cores and other CBRI projects as needed.

• Coordinates the Community-Based Research Institute (CBRI) travel processes, including pre approval requests, travel authorizations, expense reports, and reconciliation in accordance with university and sponsor guidelines.
• Oversees purchasing and procurement functions, including vendor registration, PantherSoft transactions, requisition submission, and tracking of purchase orders.
• Initiates and tracks allowable purchases using the university-issued ProCard in compliance with FIU policies and sponsor requirements; reconciles transactions and maintains supporting documentation.
• Supports implementation and scheduling of core activities such as faculty research development events, research training, and scholarly dissemination.
• Works closely with RCMI Research Capacity Core to manage dissemination efforts, including drafting and distributing content for the Listserv, Research Digest, and FIU Develop.
• Advises CBRI and RCMI leadership on budgetary and fiscal compliance issues, identifies potential discrepancies, and proposes corrective actions.
• Collaborates with the RCMI Core leaders and Program Managers, Office of Research and Economic Development (ORED), Division of Research, and College finance offices to ensure proper alignment between project activities and administrative procedures.
• Interprets and applies administrative policies and fiscal procedures; recommends improvements to streamline the Center's internal operations.
• Assists with payroll transfers, effort allocations (e.g., epafs), and supports onboarding of new staff or affiliated faculty.
• Reviews operational data to support quality improvement initiatives and program evaluation.
• Prepares documentation and summary reports for audits, progress reports, and internal reviews.
• May supervise or provide guidance to junior administrative staff or student assistants.
• Performs other duties as assigned that support the mission and operations of CBRI and RCMI.
• Serves as the university's credit card user for departmental transactions. Adheres to university's rules and regulations.

Bachelor's degree and three (3) years of office or related experience.

• Experience supporting federally funded research projects or academic research centers.
• Familiarity with FIU Systems including PantherSoft (Financials and HR), and ECRT university level travel and purchasing systems.
• Knowledge of NIH, HRSA, SAMHSA, or other federal agency funding mechanisms and requirements related to grant administration.
• Proficiency with Excel, Word, and reporting systems for fiscal and personnel tracking.

Administrative

• Begin time: 9:00 AM
• End time: 5:30 PM

Expanded Background Check

• Ability to work flexible hours as needed.
• This position is funded by an external funding source (e.g. a grant or contract).

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.