Program Manager - Community Based Research Institute

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Oversees day-to-day operations of the Investigator Development Core within the FIU-RCMI Center, a federally funded research infrastructure program based at the Community-Based Research Institute (CBRI). The Program Manager plays a key leadership role in advancing the career development, research productivity, and mentorship activities of early-stage investigators (ESIs) affiliated with the FIU-RCMI. Coordinates the strategic planning, budgeting, communications, and evaluation functions to support faculty development initiatives and ensure alignment with NIH reporting and compliance standards.

• Manages day-to-day operations of the FIU-RCMI Investigator Development Core to meet established program goals and grant objectives.
• Coordinates all activities related to faculty research development, including mentor-mentee assignments, professional development events, pilot project support, and internal funding mechanisms.
• Oversees logistics and planning for workshops, research symposia, proposal writing sessions, and evaluation meetings involving early-stage investigators.
• Collaborates with CBRI program managers, core leads, and the Office of Research and Economic Development to ensure alignment of support services and adherence to NIH guidelines.
• Works closely with the FIU-RCMI Administrative Core to track faculty engagement, maintain documentation of deliverables, and assist with preparation of annual reporting and progress submissions to NIH.
• Prepares, edits, and coordinates presentations, data summaries, and written materials that highlight program achievements and promote institutional visibility.
• Supervises or provides guidance to administrative support personnel or student assistants.
• Monitors program budget allocations and expenditures in collaboration with administrative and finance staff.
• Coordinates IDC core travel processes, including pre approval requests, travel authorizations, reimbursements, and reconciliation in accordance with university and sponsor guidelines.
• Oversees purchasing and procurement functions for IDC core and Pilot projects as needed, including vendor registration, PantherSoft transactions, requisition submission, and tracking of purchase orders.
• Initiates and tracks allowable purchases using the university-issued ProCard in compliance with FIU policies and sponsor requirements; reconciles transactions and maintains supporting documentation.
• Develops procedures and operational improvements to enhance efficiency and transparency in program implementation.
• Represents the FIU-RCMI and CBRI at university events and community forums as needed.
• Supervise student assistants and temporary staff as needed for implementation of center activities. provide training on event procedures, customer service protocols, and safety regulations.
• Performs other related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures.

Bachelor's degree in an appropriate specialization and four (4) years of related experience, or Master's degree in an appropriate specialization and two (2) years related experience.

• Experience managing sponsored research programs in higher education, research development, or federally funded grants.
• Familiarity with NIH funding mechanisms, reporting systems, and compliance expectations.
• Demonstrated ability to manage program operations, coordinate complex events, and communicate with diverse stakeholders.
• Proficiency in Microsoft Office Suite and project management tools.
• Excellent organizational, written, and verbal communication skills.

Administrative

• Begin time: 8:30 AM
• End time: 5:00 PM

Expanded Background Check

This position is funded by an external funding source (e.g. a grant or contract).

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.