Executive Director, AS Business Management, Administration and Operations (ADMIN MGR 2)

Under general direction of the Associate Vice Chancellor - Student Life, Campus Community, and Retention Services, the Executive Director, AS Business Management, Administration and Operations provides leadership, organizational planning, direction, and management through unit managers of Associated Students (ASUCD) and their diverse units. This position has significant responsibility to achieve broadly stated goals and determine strategies determined in partnership with ASUCD student leadership. The position has organization-wide impact through administration, fiscal management, operations, student advising and human resources management. Implements organizational goals and objectives for diverse and multi-dimensional units within the context of University and ASUCD goals. Analyze, implement policy, and evaluate long-range planning and operation of business management activities within ASUCD. Provide continuity and establish controls to proactively assess risk to ensure the University business practices are followed, thus protecting the integrity of ASUCD. Work closely on a daily basis with ASUCD student leadership to assist them with meeting their goals, developing their leadership skills, and representing the student body. Hires, staffs, supervises, and trains either directly or through others up to 1600 student employees and 41 full-time staff from diverse backgrounds. Oversee personnel practices that conform to the requirements of University policy, Federal regulations, and collective bargaining agreements including hiring, supervision, corrective action, and evaluation. Advise ASUCD student leaders on University organizational structures and provide general advice on ASUCD matters. Markets ASUCD to the general student body. The incumbent confers with and advises the Associate Vice Chancellor. The position establishes collaborative relationships and interacts extensively with system wide colleagues, department chairs, directors of administrative units, and students.

Apply By Date

Friday, September 5, 2025 at 11:59p Pacific; screening and selection processes can begin any time.

Minimum Qualifications

• Bachelor's degree in Education, business, communication, humanities, social sciences, or related field and/or equivalent combination of education, training, and professional experience.
• Significant and progressively responsible experience serving leadership positions in higher education/student service. Leadership experience working in a college or university setting.Experience in fiscal management with emphasis on revenue-based budgeting through a wide variety of funding sources, developing and preparing budgets and financial reports, human resource management, policy development, and capital planning.
• Experience developing and implementing student centered programs for diverse student body.
• Management skills to supervise and oversee business and event management functions.
• Skills to communicate effectively and diplomatically with diverse groups of students, faculty and administrators, both individually and in group settings.
• Interpersonal skills and political acumen to interact with individuals of varying ages, cultural backgrounds, and perspectives.

Preferred Qualifications

• Masters and/or doctorate in Higher Education-Student Affairs Administration and Leadership or related field.
• Experience soliciting constructive input from and developing eventual consensus among groups and constituencies with differing priorities and perspectives; strong background in facilitating and cultivating collaborations among campus groups and departments.
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
• Experience working with/advising student government in a higher education setting.
• Experience working with students from diverse backgrounds, ethnicities, gender identities, religions and sexual orientations.
• Leadership, conflict resolution and supervisory experience to support development and engagement of student employees and student leaders, as well as career staff.
• Mediation and counseling skills to help resolve conflicts.
• Analytical skills to evaluate programs and services, research future trends, develop long range goals, and implement changes in response to student needs.
• Excellent leadership abilities to oversee multiple departments through unit managers to establish metrics for department and employee goals.
• Thorough knowledge of human resources and risk management planning, accounting and payroll.
• Supervisory skills to recruit, select, train, assign, motivate and evaluate staff.

Key Responsibilities

70% - Administration and Fiscal Management

• Responsible for overall leadership, implementation, and management of the administrative services and general operation through direct oversight and through unit managers. ASUCD is a large department comprised of large and small highly specialized teams. This position has significant responsibility to achieve broadly stated organizational goals and objectives determined in partnership with ASUCD student leadership for diverse and multi-dimensional units within the context of University, community and ASUCD.
• In partnership with student leadership, exercises independent judgement and broad discretion to provide day-to-day management and direction, staff supervision, strategic planning, policy formulation, administration, security, data processing, assessment, space planning and operations.
• Determines objectives in partnership with student leadership, supports those directing programs, develops strategies and policies, manages human, financial and physical resources, and functions with a high degree of autonomy. Proactively analyzes risk to establish systems and procedures to protect organizational assets, implements policy, and evaluates long-range planning and operation of business management activities within ASUCD.
• Determines strategies for programs with organization-wide impact and provides continuity and establishes controls to ensure the University business practices are followed, thus protecting the integrity of ASUCD.
• Develops, oversees and monitors department short-term and long-range budget plans, including plant management and capital needs.
• Monitors and controls processing on financial data to ensure that overall budgetary goals are achieved.
• Ensures that all elected student government actions are followed within the context of the University policy.
• Establishes operational systems and work plans to keep up-to-date computerized systems in each of ASUCD's units and ensures compliance to university and industry standards process for upgrades and repair.
• Approves individual unit specific policies to ensure that University policies are being followed and that policies represent the most efficient way of accomplishing individual unit goals.
• Oversees and manages complex/diverse commercial services to ensure an emphasis on customer service and sound business practices.

30% - Student Advising and Human Resources Management

• Works closely on a daily basis with ASUCD student leadership to assist them with meeting their goals, developing their leadership skills, and representing the student body.
• Advises ASUCD student leaders on University organizational structures and provides general advice on ASUCD matters.
• Interacts with higher-level management on potential confidential/sensitive matters, controversial situations and demonstrates ability to influence or persuade others.
• Markets ASUCD to the general student body.
• Hires, staffs, supervises, and trains either directly or through others up to 1600 student employees and 41 full-time staff from diverse backgrounds.
• Oversees personnel practices that conform to the requirements of University policy, Federal regulations, and collective bargaining agreements, including hiring, supervision, corrective action, and evaluation.
• Utilizes advanced knowledge of systems planning and change management.

Department Overview

ASUCD is an unincorporated association and an official unit of the University, operating under the authority of The Regents and by delegation the Chancellor. The Executive Director, AS Business Management, Administration and Operations interacts extensively with ASUCD leaders and campus administration. This body is the official representative for the undergraduate students on the campus. The Executive Director oversees approximately $18M operating budget for individual ASUCD units that encompass many complex large departments and 20+ smaller units. The range of businesses, operations include units such as Unitrans, AS Dining Services Coffee House and CoHo South Cafe, Bike Barn, Information Technology, The California Aggie, KDVS-FM 90.3, Picnic Day, Whole Earth Festival, The Pantry, Creative Media and elected political leaders.

Position Information

• Salary Range: $116,300.00 - $254,700.00 annually
• Salary Frequency: Monthly payroll
• Salary Grade: Grade 27
• UC Job Title: ADMIN MGR 2
• UC Job Code: 000548
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F 8-5
• Location: Mem Union (MU)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here.

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Loud noise levels - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

• Restricted vacation during peak workload periods.
• Work flexible schedule including evenings, weekends and holidays depending on the requirements of the position or as determined by workload.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks