Executive Assistant, Pet Care

The Pet Care business unit of Spectrum Brands is based in St. Louis, Missouri with distribution, manufacturing and sales offices throughout the US and globe. Owners of dogs, cats, birds, small animals, fish and reptiles rely on our brands for exceptional value and trusted results. Our industry-leading brands include Tetra, Instant Ocean, Marineland, 8-in-1, Dingo, FURminator, Nature's Miracle, GloFish, DreamBone and SmartBones.

As a trusted partner to business unit president, you'll act as a gatekeeper, thought partner, and problem-solver-handling complex and confidential matters with discretion and sound judgment. The ideal candidate is proactive, highly organized, and comfortable working in a dynamic, fast-paced environment with minimal oversight. This role plays a critical role in driving leadership operating rhythm, aligning cross-functional needs, and ensuring effective execution of strategic engagements. The EA will act as a force multiplier for the President, enhancing efficiency, communication, and impact across the business unit

Planning & Execution

• Partner with the President and leadership team to drive the business unit's strategic agenda.
• Plan leadership team engagements and processes, including leadership team meetings, strategic reviews, and performance dashboards.
• Track progress on selected initiatives, identify roadblocks, and ensure timely execution.

Operational Efficiency

• Optimize executive workflows by triaging issues, understanding priorities, and streamlining communications.
• Consolidate executive reports, board materials, and business reviews.
• Coordinate and lead internal operating rhythms such as leadership meetings, off-sites, and town halls.

Cross-Functional Connection

• Serve as a liaison between the President and functional leaders (Marketing, Sales, R&D, Supply Chain, Finance, HR).
• Ensure alignment across departments on major engagements and priorities.

• Track and help drive progress on key initiatives, ensuring timely follow-ups, clear ownership, and aligned timelines.
• Support the hiring and onboarding process for new team members within the organization, ensuring a smooth and well-equipped start.

Communications & Culture

• Draft internal communications and messaging on behalf of the President.
• Drive culture-building initiatives in partnership with HR and the leadership team.
• Facilitate Sales and Marketing communications and documentation through SharePoint management.
• Support management efforts and foster a culture of accountability and performance.

• Act as a culture ambassador and valued member of the executive support team-fostering a collaborative, high-performing, and inclusive environment. Partner closely with other Executive Assistants to share best practices, provide backup support, and uphold consistent standards across the organization.

Administrative Duties and Responsibilities

• Manage and optimize the leader's dynamic calendar-balancing competing priorities, resolving scheduling conflicts, and protecting time for thought work.
• Manage and prioritize inbound requests from the team or external partners.
• Organize annual calendar to ensure key meetings are known and accounted for.

• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and compile meeting notes as required.
• Manage travel schedules, reservations and expense reports for leadership team.

• Manage PO's as needed to support business unit activities. Liaison with finance department for budget process assistance and oversight.
• Collect and compile statistical reporting for KPI's.
• Timekeeping support for attendance and vacation.

• Event planning for both internal and external meetings.

• Bachelor's Degree preferred and Associate Degree is required.
• 10+ years of experience as an Executive Assistant, with at least 5 years supporting C-level executives. Extensive experience managing executive-level calendars, including across time zones and with international travel.

• Impeccable attention to detail and strong organizational, communication, and problem-solving skills. Comfortable managing complexity.
• A proactive, team-oriented mindset and the ability to operate independently while managing multiple tasks and deadlines.
• Strong interpersonal skills with the ability to build relationships and collaborate with peers across all levels of the organization.
• Ability to anticipate needs, take initiative, and problem-solve independently.
• Initiative in evaluating and improving processes, systems, and operational workflows.
• A strong internal network-building capability and the ability to quickly learn and navigate organizational structures.
• Some financial acumen and budget experience.
• Demonstrated ability to gain support through influence and work cross-functionally, experience in a matrixed organization.
• High degree of discretion dealing with confidential information.
• Must be able to work independently in an executive office environment, juggling many priorities against tight deadlines
• Proven ability to balance thinking with hands-on execution.
• Trusted advisor mentality with executive presence.
• Resilient - calm under pressure.

Working conditions are normal for an office environment.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job/classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Spectrum Brands is an Equal Employment Opportunity/Affirmative Action employer.

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