EMPLOYEE NAME:

• NETWORK FUNCTIONS:

• Maintain and abides by OSHA requirements and guidelines
• Observes all Fire and Safety Policies and Procedures
• Observes all Personnel Policies and Procedures
• Observes all Residential Policies and Procedures
• Observes all governmental and licensing regulations
• Observes all HIPAA Policies and Procedures and maintains confidentiality
• Completes and returns all paperwork distributed by the Human Resource Department
• Attends all required and scheduled trainings and meetings
• Always maintain a professional demeanor and exercise good professional judgment in all areas of employment duties
• Create team-oriented environment

• EQUIPMENT/MACHINES:

• VEHICLE REQUIREMENTS:
• Current driver’s license, driver registration and a functional vehicle
• Current vehicle insurance
• EQUIPMENT OPERATIONS:
• Telephone, cellular telephone, copier, fax, computer, calculator
• COMPUTER SOFTWARE APPLICATIONS:
• Has knowledge of Microsoft office programs

• PHYSICAL DEMANDS:

• Individual must be able to meet physical requirements of the job:
• Sitting at a meeting table or desk, reaching, bending, standing, stooping, twisting, climbing steps, driving a vehicle, operate adaptive equipment, operate home appliances, ability to lift, push, and/or pull up to thirty (30) pounds

• ACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE:

• Bloodborne Pathogens, Right to Know, HIPAA, Security Acts, Fire & Safety

• WORKING CONDITIONS:

• Office Environment/Office Facilities
• Community Living Arrangement
• Family/Residential Home
• Day Program Setting
• Community

• MINIMUM EDUCATION REQUIREMENTS:

• High School Diploma or GED

• PREFERRED EXPERIENCE

• One year of experience in human services or related field
• Knowledge of and ability to work with individuals with mental health diagnoses
• Excellent communication skills and organizational skills
• Detail oriented

• POSITION STATEMENT:

• The Assistant Program Coordinator will:
• Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
• Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization
• Be an advocate for all the policies and protocols of the organization

• RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS:

• Oversight of 1 CLA
• Conduct quality inspections on all shifts
• Provide assistance with emergencies at the CLA
• Supervise and direct the work of Residential Specialists to include the following:
• Medical Appointments/ medication management (in conjunction with the Program Coordinator)
• Attend consumer medical appointments
• Complete requirements to become a Medication Administration Observer
• Monitor medications for refills and reconcile weekly medications with the PC upon delivery prior to the start of each week
• Ensure staff administering medications have completed and are current in medication administration training
• On Call 
• Participate in on call rotation 
• PART team
•  Participate in PART team and associated trainings
• Training (in conjunction with the Program Coordinator)
• Monitor compliance list and inform staff of upcoming training needs
• Conduct and observe medication practicums for employees
• Conduct in home orientation and individual specific training for all new employees
• Review Critical Information Book with all employees working in the CLA
• Provide documentation for all training to the Training Department
• Complete understanding of applicable regulations, bulletins, and laws
• Maintain home according to applicable regulations, bulletins, laws, and agency policy
• Maintain consumer files and records according to regulations, bulletins, laws, and agency policy
• Maintain staff training according to regulations, bulletins, laws, and agency policy
• Review all CLA EMR (SETWORKS) documentation daily
• Elevate any concerns to immediate supervisor
• Review documentation and ensure completion
• Follow up with staff regarding any missing documentation
• General Supervision
• Utilize Person Directed Framework/Non-Violent Communication during interactions with consumers and employees
• Mentor and provide ongoing feedback and indicate areas of improvement regarding job performance
• Partner with consumers and employees to identify issues and resolve problems
• Complete accurate and timely employee performance evaluations prior to the due date
• Report all employee concerns to the Program Coordinator and the Human Resource Department
• Completion of Leadership Training series
• Complete Program Oversight as assigned
• Complete food shopping and maintain food supply in the CLA
• Monitor proper completion of all required paperwork and SETWORKS documentation; submit all items in accordance with established deadlines
• Ensure a meaningful day for consumers
• Assist with vehicle training and wheelchair securement training for employees working at the CLA and operating the vehicle
• Complete expense records for house petty cash and consumer funds based on receipt content and forward to Program Coordinator

• Ensure that all house and individual funds are managed and maintained safely and properly. Monitor counts of the funds to ensure that they are being completed as outlined
• Report CLA maintenance needs/requests to Program Coordinator
• Communicate information and concerns to the Program Coordinator
• Co-facilitate staff meetings
• Incident Management
• Report incidents according to the Incident Management policy
• Respectfully interact with outside agencies (funding entities, case managers, counselors, day programs, employers, family members)
• Take over responsibilities of the CLA, when the Program Coordinator is out for any period of time
• Scheduling
• Assist Program Coordinator with providing explanations regarding time over and time under reports
• Assist in completing live schedules for assigned home, cover absences, and notify HR of employee absences
• Fill open shifts to reduce overtime
• Vehicle maintenance
• Complete the vehicle inspection form and report any vehicle concerns to the Program Coordinator
• Complete mileage logs and inspection forms
• Maintain company vehicles
• Assist with additional duties relative to the specific CLA as assigned by the Program Coordinator

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