Operational Administrative Coordinator

Inova Fairfax Medical Campus is looking for a dedicated Operational Administrative Coordinator to join our team. This role will be Full-Time, Monday-Friday, 7:30 a.m.-4:00 p.m.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave

Operational Administrative Coordinator Job Responsibilities:

The Operational Administrative Coordinator performs a wide variety of operational activities including the coordination of facility maintenance and provides administrative support to the program and program leaders. Tracks and monitors department expenditures and budgets and ensures the efficient and effective functioning of department operations.

• Serves as a primary liaison with Safety, Security and outside property maintenance contractors to ensure the consistent provision of services and to resolve problems.
• Participates in property renovation, space allocation and office moves while coordinating Information Systems, telephone, facilities and other support services as needed; Negotiates and approves service contracts within pre-approved parameters.
• Works with program leadership, peers and other relevant departments and community organizations to promote the program by developing marketing materials, coordinating events/activities and providing or coordinating written communications and presentations.
• Schedules and coordinates arrangements for meetings and special events such as facilities, catering and logistics.
• Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate departments and staff.
• Revises/drafts processes and procedures as needed to support efficient and effective department operations.
• Processes requisitions, invoices and expense reports in addition to preparing check requests, determining appropriate accounting codes and ensuring data entry of appropriate information.
• Maintains confidential team member records for department staff, processes time sheets, tracks Paid Time Off and serves as a liaison with Payroll and Human Resources.
• May perform additional duties as assigned.

Minimum Qualifications:

• Education: High school diploma or equivalent
• Experience: 5 years of relevant office/administrative experience

Preferred Qualification:

• Bachelor's degree