ProBAR - Accounts Specialist 1 TX-CA

The Organization

ProBAR empowers immigrants through high-quality legal information, representation, and connections to services. ProBAR serves immigrants in the Rio Grande Valley and Houston regions with a particular focus on the legal needs of adults and unaccompanied children in federal custody. Founded in 1989 as a project of the American Bar Association, ProBAR's primary office is located in Harlingen, TX with a field office in Houston, TX. For more information about ProBAR, please visit our website: https://abaprobar.org/

Job Summary/General Purpose of Job

Accountable for handling all operations related to business-related purchasing in support, an organization with multiple streams of funding, staff size of 100+ people, and multiple stakeholders. This position is for a duration of three months, with an extension possible contingent upon funding availability.

Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)

• Handle and submit corresponding expense reports for purchases handled by corporate card(s) and other approved payment methods.
• Review and where necessary revise expense reports submitted for approval. Ensure expense reports are compliant with corporate and funder policies.
• Handles purchase of professional memberships as well as registrations or licenses for professional training and webinars.
• Orders and tracks purchase of office supplies and equipment needed for division operations. Maintain proper organization of records and files to facilitate effective project management and collaboration.
• Works in accordance with other teams for continuing vital operations in midst of disruption or disaster, and disaster recovery.
• Performs other related duties as required.

Required Education, Qualifications, Experience

• Possession of a high school diploma or GED.
• Previous experience in administrative assistant or similar role.
• Strong organizational skills and attention to detail.
• Must be familiar with conducting virtual meetings, training, and observations on software such as Zoom, Teams, etc.
• Advanced proficiency with Adobe and Microsoft Office products (Word, Excel, OneDrive, Teams)

Preferred Education, Qualifications, Experience

• Possession of an associate's or higher degree in business administration, accounting, bookkeeping, or another work-related field.
• Prior experience in purchasing, accounts payable/receivables, or another work-related field.
• Intermediate to advanced proficiency in English and Spanish in written and spoken forms.
• Prior volunteer, community, or work in non-profit.

Physical Requirements

Continuously operates a computer and other office machinery, such as telephone, copy machine, and computer printer.

Travel

As a normal course of business, this job will typically require travel of less than 5% of the time.

Benefits and Incentives Offered

• Medical and prescription insurance
• Dental insurance
• Vision insurance
• Flexible Spending Account (FSA)
• Voluntary life insurance
• Short- and long-term disability insurance
• Employee Assistance Program (EAP)
• Prepaid Legal Plan
• 401 (k)
• Paid company holidays
• Personal time off
• Vacation time off
• PSLF participant

The Location

ProBAR's primary location is in the Rio Grande Valley, a thriving region that boasts a rich culture, affordable cost of living, subtropical climate, and beautiful natural areas to enjoy. Recent growth has brought the RGV unprecedented investments in higher education and scientific research. Three local airports connect RGV residents to destinations around the country while Mexico is only a short drive away. The region's delicious food, world-class nature parks, and the beaches of South Padre Island provide ample opportunities to relax and recharge!

The Application Process

Visit the job posting and submit an online application including your cover letter and resume.

The Salary

The starting hiring salary for this position is $37,694.00 based on relevant experience and education.