Research Administrative Specialist

The Medical Education Office within the UW School of Medicine & Public Health (UW SMPH) Office of Academic Affairs is looking for a Research Administrative Specialist to support faculty and staff in building education scholarship partnerships across SMPH and the broader University community, as well as making medical education research connections at the state, national, and international levels, while engaging faculty and staff in medical education scholarship utilizing community resources. The Research Administrative Specialist is a core member of the Community of Innovative Scholarly Research in Undergraduate Medical Education (CISR-UME) and their work is expected to contribute to a positive impact on educational outcomes for UW SMPH medical students and illuminate the connection between medical education and improvements in health for the populations of Wisconsin and beyond.

CISR-UME is designed to be a catalyst to apply rigor to educational innovations, assess the educational impact of new practices and initiatives, answer important research questions and create transferable knowledge to inform best educational practices. CISR will be the central hub for faculty, staff and students participating in undergraduate medical education scholarship. Resources and services provided by the center will complement existing resources and fill areas of need that exist at SMPH, creating a vital network of colleagues interested in medical education scholarship and building partnerships across departments and institutions with links to external resources. This position will provide critical administrative support to the CISR-UME leadership team and will report directly to the CISR-UME Director. Examples of primary tasks include:

• May identify funding opportunities and disseminate to principal investigators

• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management

• Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements

• Maintains and monitors grants and contract budgets

• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup

School of Medicine and Public Health, Medical Education Office, Community of Innovative Scholarly Research

The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH), supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and multicultural initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system, school, campus, and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development.

Mission: Together, we are advancing health through remarkable service to patients and communities, outstanding education, and innovative research.
Vision: Healthy people. Healthy communities.
Values: Integrity and accountability, compassion; and excellence.
https://www.med.wisc.edu/

The starting salary for the position is $56,112; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

• Two or more years of administrative experience.
• Superior oral and written communication skills.

• Experience with research administration.
• Experience with data collection.
• Experience with project management or coordination.

Bachelor's Degree Preferred Minimum

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end June 30, 2026, and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Beth Miller, bmiller53@wisc.edu, 608-265-8696

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

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