Fiscal Services Tech (UNMTemps)

Are you detail-oriented, organized, and passionate about supporting financial operations that keep a major institution running smoothly? Facility Services at the University of New Mexico is seeking a temporary Fiscal Services Tech to join our dynamic team temporarily. This is a fantastic opportunity to contribute to the financial backbone of a department that supports the infrastructure of the university.

The Fiscal Services Tech assists in maintaining records of fiscal and budgetary controls, ledgers, and other related transactions. This role supports accountants and administrators by processing routine financial documents, reconciling records, processing payroll, approving PCard transactions, and assisting with inventory management.

Duties and Responsibilities

1. Maintains or assists in the maintenance of unit fiscal control systems and ledgers, which may involve requesting setting up indexes, preparing and processing fiscal transactions and documents, uploading and downloading financial entries and reports, preparing trial balances, clearing suspense items, and/or coordinating period closings.

2. Posts routine budget, revenue, expense, and correcting entries for internal unit financial control systems or the institution's finance system.

3. Maintains fund levels appropriate for daily operations and prepares deposits of cash and cash-related items; balances cash funds and accounts to the financial reporting system.

4. As appropriate to the position, performs transaction initiation, requisition, or journaling duties, such as processing purchasing requisitions, direct pay requests, journal vouchers, and/or petty cash reimbursements.

5. Reviews and processes routine accounting data; prepares revenue and expense projections and financial reports.

6. Responds to a range of inquiries regarding financial transactions; researches and resolves problems.

7. Prepares documentation for accounts payables/receivables, cost reimbursements, and other billings for processing; maintains supporting worksheets.

8. Prepares time sheets, including overtime and shift differential calculations; maintains leave and payroll records, as appropriate to operational requirements.

9. Reviews purchasing, travel, and personnel transactions for availability of funding, mathematical accuracy, coding and distribution of account numbers, and adherence to funding regulations and university policy; may also originate or prepare these documents; processes complex invoices for payments.

10. Assists in the development and management of budgets for the department or assigned areas; may suggest financial control procedures.

11. Distributes periodic financial reports, maintains physical inventories, and assists with other clerical functions as required.

12. May supervise student employees, volunteers and/or interns; may lead lower-graded staff.

13. Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Previous experience w payroll entry/Kronos(Lobotime)
• Previous experience w purchasing, p-cards
• Previous experience in inventory management
• Previous experience in reconciliations
• Ability to perform repetitive tasks with efficiency and accuracy
• Knowledge of UNM software applications (Lobomart, Chrome River, Banner)

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.