Purchasing Coordinator

Job Overview

The Purchasing Coordinator/Specialist plays a crucial role in supporting the procurement process and maintaining strong relationships with vendors. This position is responsible for generating and tracking purchase orders, ensuring timely deliveries, and addressing any issues that arise with vendors. The role requires a high level of attention to detail, strong organizational skills, and the ability to effectively communicate with internal teams and external partners. This is a service-oriented role that involves data entry, research, and coordination with various departments to ensure smooth operations.

Job Responsibilities

• Generate purchase orders for new products, assign vendors, and ensure accurate pricing using the ERP system.
• Confirm purchase order details, including price, SKUs, and lead times, and maintain consistent follow-up with vendors to ensure timely processing and delivery.
• Track purchase orders to ensure they are received by operations and follow up on expired or delayed orders, investigating and resolving issues as needed.
• Address discrepancies such as pricing errors, product numbers, and lead-time adjustments by updating purchase orders and sales orders.
• Maintain and update vendor information, including pricing and SKU details, to ensure accurate product tracking and inventory management.
• Assist with urgent customer and vendor requests, ensuring timely and professional resolution of inquiries and expedited orders.
• Coordinate with the logistics team to ensure smooth delivery of products and resolve any delivery-related issues.
• Manage vendor and supplier contracts, resolve invoice or purchase order issues, and handle pricing discrepancies.
• Prepare weekly and monthly reports on purchasing activities and trends.
• Develop and maintain strong relationships with vendors to support ongoing procurement needs.

Travel as needed, up to 5%, to support vendor relationships and procurement activities.

Qualifications

• Bachelor's Degree and at least 3 years' experience in purchasing, procurement, or a related field, with a focus on customer service, data management, and vendor coordination.
• Experience using database systems and ERP software.
• Proven ability to work independently, taking initiative to resolve issues and complete tasks without repeated prompts.
• Customer service experience, with a positive attitude and a commitment to exceeding expectations.
• Detail-oriented with a proactive approach to identifying and addressing potential issues in the purchasing process.

Skills

• Proficiency in MS Office, particularly Excel and PowerPoint, with the ability to quickly learn new software systems.
• Excellent organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills for effective interaction with vendors and internal teams.
• Ability to manage multiple tasks efficiently and competently in a dynamic environment.

Diversity ensures the success of our careers, and our lives. AMERICAN FURNITURE RENTAL, INC. is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.