Executive Assistant II

We are seeking a highly experienced, professional, and dynamic Executive Assistant to provide dedicated support to the EVP of Corporate Development and the broader team. This individual will serve as a key partner, ensuring seamless operations through exceptional organization, discretion, and proactive problem-solving.

What You Will Do

• Manage complex calendars and scheduling for the EVP and Corporate Development team, including coordination of live/virtual meetings, travel, external advisors' meetings. and multi-participant sessions.

• Coordinate and prepare agendas, correspondence, presentations, and reports with accuracy and attention to detail.

• Handle financial administration, including processing departmental invoices, expense reports, and corporate card reconciliations; track and monitor payments through OnBase.

• Coordinate and oversee domestic and international travel logistics, creating comprehensive itineraries and ensuring smooth execution of travel plans.

• Produce polished deliverables leveraging Microsoft Word, PowerPoint, and Excel.

• Maintain digital and physical records, organize shared files, and ensure compliance with file retention policies.

• Prioritize and manage multiple, competing tasks to deliver high-quality results under tight deadlines.

• Provide general office and team support including supply management, facilities requests, onboarding/offboarding logistics, and technology setup.

• Act as the first point of contact for internal and external stakeholders, including senior leaders, partners, and external parties.

• Exercise sound judgment in managing priorities, handling confidential information, and making decisions

• Work collaboratively with other EA's

• Support ad hoc projects and initiatives assigned.

Location: Corporate Headquarters - St. Paul, MN (Hybrid Work Environment)

Minimum Qualifications

• High School Diploma or GED

• Minimum of 5 years' experience as an Executive Assistant, with at least 2 years supporting at the Fortune 500 level.

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).

• Strong calendar management and organizational skills; typing proficiency of 55 WPM.

• Proven ability to manage sensitive and confidential information with the highest integrity.

• No immigration sponsorship available.

Preferred Qualifications

• Bachelor's Degree in Business Administration or related field.

• Experience working in large, complex organizations (10,000+ employees).

• Excellent written and verbal communication skills with strong executive presence.

• Demonstrated ability to anticipate needs, prioritize effectively, and problem solve.

• Polished grammar, spelling, and attention to detail.

• Strong customer focus, professional demeanor, and collaborative mindset.

• Flexibility and adaptability in a fast-paced, dynamic environment.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.