Admin Specialist III

Title:Admin Specialist III

Company: Tampa Electric Company

State and City: Florida- Tampa

Shift: 9 Hr. Day-Off 1st Fri.

POSITION CONCEPT:

This position works under minimal supervision and provides administrative and technical support to station management and staff. Additionally, this position provides critical support activities, such as coordination, tracking, technical support, documentation and record retention, related to Bayside Power Station, ensuring consistency and compliance. Incumbents perform a variety of high-level administrative tasks including originating forms, maintaining training materials, updating complex spreadsheets, running queries and monitoring, preparing and communicating on budgetary accounts monthly.

PRIMARY DUTIES AND RESPONSIBILITIES:

This position has responsibilities and duties including, but not limited to the following:

Payroll processing

• Entering and reviewing supervisory, operating and office payroll, including time card entry for covered maintenance employees. Performing closeout of bi-weekly payroll routinely and handles paycheck distribution and payroll related special requests.
• Providing payroll reports on productive and non-productive time, overtime hours which Includes a detailed review of payroll records for errors and completeness, ensuring appropriate approvals, releasing payroll records via the WorkMan system.
• Generation/distribution of reports including headcount, overtime reports, non-productive, sicktime percentages and updating of personnel assignments.

Plant purchasing, accounting and invoicing functions

• Review purchase requisitions, service entry sheets, purchase orders, vender invoicing for completeness and accuracy and secure appropriate approvals; enter required information into SAP and Workman systems; maintain historical files.
• Enter contractor time card information into Workman system and balance to contractor invoice; review for completeness and accuracy.
• Resolve all purchase requisitions and/ vender invoice discrepancies, make correcting journal entries as needed and provide vender and/or payment information to Station staff and Management as requested.

Manual Accruals, Commitment, Budget Variance & Expenditure Information, and Special Projects

• At the end of each month review outstanding purchase requisitions, open accounts, and vender invoicing to determine which are appropriate for accrual; contact Station staff and/or other support departments when necessary.
• Prepare and submit month-end accruals and other journal entries as required; summarize expenditure information by account number or project for variance explanation purposes; use historical expenditure information to project future needs, rule-of-thumb rates and other trends.

Miscellaneous other Duties

• Request, disperse and track special funds (i.e. hurricane, annual-get-togethers, safety luncheons, etc.); prepare in good form expense account statements to close-out special fund and primary back-up for miscellaneous Station administrative duties such as handling of food orders/pickups, special room set-ups for meeting, and information distribution as requested by station management and staff.
• Maintain Station's $2000 petty cash fund and track Station P-Cards.

QUALIFICATIONS

Education

Required: High School Diploma

Preferred: Associate's Degree

Experience

Required: Minimum of 6 years of work experience related to the duties and responsibilities of this position with at least 2 years in a utility environment.

Preferred: Familiarity with SAP, FERC system of accounts, Workman and power plant terminology.

Knowledge/Skills/Abilities

Required: Knowledge of work management systems and payroll processing; Knowledge of SAP or similar cost accounting, allocation, invoicing and tracking systems.

Preferred: Knowledge of Microsoft Office Excel, Word and SharePoint programs.

COMPETENCIES:

• Builds Strong, Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Develops People and Teams
• Speaks Up on Safety, Health, and the Environment
• Takes Ownership & Acts with Integrity

The successful applicant will be required to take and pass a Baseline Medical Examination as part of the pre-employment screening once an offer has been accepted. A pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will also be conducted as part of the pre-employment screening.

For jobs with physical required, list the physical that applies in the posting

Must successfully complete the following physical worker medical exam:

Baseline Medical Examination

TECO offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to stormswill beconsidered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy

It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations

Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.