Assistant, Payroll & HRIS

Specialist, Payroll & HRIS

Date Posted: *** Location: Amarillo, Texas

Work Hours: 8:00 am - 5:00 pm Workdays: Monday - Friday

Reports To: Manager, Payroll & HRIS Pay Frequency: Bi-Weekly

FLSA Status: Hourly Salary Range: $**,000 - $**,000

Job Summary

As the successful candidate, you will support:

* The payroll functions in processing team member compensation accurately, and in a timely manner, maintaining payroll records, verifying timesheets, coordinating payroll reporting, and ensuring compliance with Modern's policies and applicable regulations.

* Modern's commitment to data accuracy in our HRIS system (Paycom) through periodic audits, maintaining and updating information entered, scheduling ongoing reports, and training front-line users, managers, and the HR Team in building their proficiency to use the system.

* Our commitment to providing timely administration of our benefits and wellbeing program including, but not limited to Insurance and retirement plans, wellbeing requirements and initiatives, and leaves of absences. This will be accomplished through partnership with the HR Team, generating reports, timely communication with our team members, and ensuring compliance with relevant regulations.

Primary Responsibilities

Payroll Administration -

* Process payroll for all team members, in the United States, on a bi-weekly/weekly basis

* Serve as a back-up for the weekly payroll processing in Puerto Rico

* Review and verify timesheets, deductions, and Leave of Absence (LOA) requests, to ensure accurate payroll calculations

* Maintain accurate time away accruals for new hires, transfers, and LOA team members

* Review team member and payroll data into Paycom, maintaining accurate records of payroll documentation and transactions

* Respond to payroll-related inquiries from team members and resolve any concerns regarding payments or deductions

* Maintain accurate payroll records and documentation

* Address tax setup questions and support payroll configuration within Paycom

* Perform account balance and payroll reconciliations to ensure accuracy in payroll processing

* Prepare payroll-related accounting entries, including general ledger processing and reconciliation

* Review payroll reports to confirm data is balanced with timekeeping and department/base submission reports to ensure accuracy and identify any out-of- balance conditions needing correction

* Conduct payroll audits to ensure compliance and that all records are accurate and up to date

* Stay updated on federal, state, and local regulations affecting payroll to ensure compliance with legal requirements

* Support year-end processes including W-2 distribution and tax filings

* Collaborate with HR and Finance teams to resolve payroll discrepancies

* Support payroll tax filings and year-end reporting

HRIS Administration -

* Learn how each function, and module, works in order to serve as a subject matter expert to the organization

* Resolve HRIS errors and maintain accurate team member records

* Assist in generating reports and dashboards for HR metrics and compliance

* Support system implementations, updates, upgrades, testing, and troubleshooting.

* Ensure HR data complies with employment laws and company policies

Benefits & Compliance Administration

* Assist in the administration of Modern's benefit and wellbeing programs

* Serve as the point of contact for benefit and wellbeing inquiries

* Process benefit enrollments, changes, and terminations through Paycom and benefit provider systems

* Partner with the Manager, Total Rewards in coordinating open enrollment reporting and activities

* Maintain accurate and up-to-date benefit records, generating reports, as needed

* Audit benefit and wellbeing invoices and submit for processing

* Ensure compliance with the Affordable Care Act (ACA), including accurate reporting via Forms 1094-C and 1095-C

* Monitor and maintain ACA eligibility tracking, affordability standards, and minimum value requirements for health plans

* Modern Aviation retains the right to change or assign other duties to this position

Knowledge, Skills, and Abilities

* Strong numerical aptitude and attention to detail to ensure accuracy in payroll calculations and data entry

* Experience with data analysis and reporting tools

* Ability to multitask, meet critical deadlines, and prioritize in a fast-paced environment

* Knowledge of labor laws and payroll tax regulations

* Strong attention to detail and organizational skills

* Excellent communication and interpersonal skills to effectively interact with team members and leaders

* Ability to handle sensitive information with confidentiality and professionalism

Education and Experience

* Bachelor's degree, with previous experience in a similar role, preferred or 3+ years of relevant experience required

* Proficiency in Microsoft Office and HR payroll/HRIS systems, previous Paycom experience preferred

* 1-2 years of experience in multi-state payroll processing

Working Conditions/Physical Demands

* Constantly operates a computer and periodically move around the office to access office machinery, e.g., copy machine

* Possess the ability to communicate information and ideas so others understand

Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

About Modern Aviation

Modern Aviation is growing through the acquisition of FBO locations, and has significant committed capital from its sponsors (Apollo Management and Tiger Infrastructure Partners), to continue to grow the business through future acquisition, capacity expansions at our existing locations, and development of selective greenfield FBOs in the United States and the Caribbean. Modern Aviation's goal is to build the third largest national FBO network in the United States.

Modern Aviation provides essential services to the general aviation community based on the core principles of industry-leading safety, training, premium customer service, and quality. Our dedicated, and highly trained team members, provide our services in up to date, current facilities, utilizing modern technology and equipment. Modern Aviation's goal is to efficiently manage each customer's aircraft as if it were our own and enable each customer trip to be a successful one.

Modern Aviation is proud of the values-focused work environment that we have crafted. We pride ourselves on our values of Connected and Networked, Accountable and Empowered to Act, Results-Oriented and Data Driven, Integrity and Excellence in What We Do, Nurturing Relationships, and Growth-Focused. We are looking for collaborative candidates who will bring their diverse talents and commitment to building a world-class organization and going the extra mile for the owners and crew of every plane that visits our FBO. We offer an excellent salary, incentive, and benefits package in a dynamic, engaged, and empowered team environment. For more information about us, visit https://modern-aviation.com/

Benefits Provided

Modern Aviation offers a comprehensive benefit package including 6-weeks (annually) of paid parental leave, 8-hours (annually) of volunteer time off, medical, dental, vision, flexible spending (commuter, dependent, and medical), 401(k) with a company

match, company-provided life insurance and AD&D, voluntary life insurance and AD&D, short- and long-term disability, supplemental health coverage (accident, critical illness, and hospitalization), an Employee Assistance Program (EAP), pet insurance, and paid time off including designated and floating holidays. All positions are bonus eligible.

Equal Employment Opportunity

It is Modern Aviation's policy to seek and employ qualified persons, in all jobs, in a manner which will ensure equal employment opportunity in a manner as to not discriminate against any person based upon race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, protected veteran status or other protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants must be legally authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of an Employment Visa.

Modern Aviation is an Equal Opportunity Employer Minorities/Females/Disabled/