HR Background Check Specialist

Description

Position Summary:

The HR Background Check Specialist is responsible for managing the end-to-end background check investigation process and providing essential administrative support to the Human Resources department. This role is critical in ensuring a compliant and efficient hiring process by coordinating and documenting all required background check requests and results. The specialist conducts thorough quality assurance reviews to guarantee that all checks are submitted completely, accurately, and within strict timeframes and deadlines.

Pay Range: $21.00 - $27.30 per hour.

Required Skills:

To be successful in this role, you will need a strong combination of technical aptitude and interpersonal skills. The ideal candidate is a highly organized, detail-oriented individual with a proven ability to manage multiple priorities in a fast-paced environment.

• You will serve as a primary point of contact for candidates, employees, and management, so the ability to communicate clearly, professionally, and with empathy is crucial.
• This role requires the proven ability to manage and prioritize multiple tasks and deadlines. You must be able to maintain meticulous records and track complex processes with a high degree of efficiency.
• A high level of accuracy is non-negotiable. You will be responsible for reviewing and verifying sensitive information, and any errors could have significant consequences.
• You will handle sensitive and confidential employee information daily. A demonstrated ability to act with the utmost integrity and discretion is essential.
• Technical Proficiency: You must be proficient in the Microsoft Office Suite, with advanced skills in Excel for data tracking and reporting, and Word for creating and editing documents. Experience with project management and collaboration tools like Smartsheets is a plus. Asana experience is a plus.

Requirements

Background Check Administration:

• Coordinate and manage all aspects of the background check process for new hires and current employees in the federal programs.
• Conduct thorough quality assurance reviews of all background check requests to ensure completeness and accuracy before submission and accordance with federal program requirements.
• Verify that all background checks are submitted within established timeframes and meet required deadlines.
• Document and track background check requests and results in the appropriate systems.
• Serve as a point of contact for internal and external inquiries related to background checks.
• Ensure all background check procedures and documentation comply with company policies and legal requirements.
• Provide regular updates and reports on the status of background checks to HR and other relevant departments.
• Assist with new hire onboarding processes and coordinating with other departments.
• Maintain and update employee records and personnel files, ensuring data integrity and compliance.
• Respond to routine employee inquiries regarding HR policies and procedures.
• Assist with other projects and tasks as assigned.

Education/Experience Required:

High school diploma or equivalent degree and a minimum of 3 years of employment experience, with a preference for a role in human resources, administration, or a related field.