GRANTS ADMINISTRATOR II, PRE-AWARD SPECIALIST

ABOUT US:
Calibr-Skaggs Institute for Innovative Medicines, a division of Scripps Research, is a first-of-its-kind, nonprofit translational research institute dedicated to creating the next generation of medicines. Calibr-Skaggs was founded on the principle that the creation of new medicines can be accelerated by pairing world-class biomedical research with state-of-the-art drug discovery and development capabilities. Scripps Research is ranked one of the most influential institutions in the world for its impact on innovation. Our educational and training programs mold talented and committed students and postdocs into leading edge scientists. Leveraging the unique scientific environment of Scripps Research, impacting translational sciences, Calibr-Skaggs has created a portfolio of drug candidates, and is shaping a new paradigm for advancing nonprofit biomedical research to impact patients while re-investing in further innovative research. We expand basic knowledge in the biosciences and use these fundamental advancements to develop profound innovations that improve wellbeing. Calibr-Skaggs' drug development portfolio spans a broad range of human diseases, including cancer, autoimmunity and inflammatory diseases, metabolic and cardiovascular diseases, infectious and neglected diseases, as well as age-related and degenerative diseases. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: Grants Administrator II, Pre-Award Specialist

POSITION SUMMARY:

The Grants Administrator II, Pre-Award Specialist provides professional-level administrative expertise and project management in the preparation and review of grant and contract applications; coordinates the submission of various funding applications through sponsor submission portals. Interacts with administrative support staff, faculty, and other key stakeholders to refine proposal elements including project budgets, compliance with sponsor guidelines for proposal submissions, maintain accurate records of grant submissions, and promptly submit all manner of applications (competing proposals, revisions, non-competing continuations, foundation submissions, contracts, sub-awards). Provide moderately complex financial management for sponsored research programs and administrative expertise in post-award management and reporting. Assists in accurate record keeping, renewals, supplements, amendments, subcontracts, etc. Provides financial reports in compliance with award requirements and to support management of budgets.

RESPONSIBILITIES AND DUTIES:

• Coordinating all aspects of pre-award applications and document submission, includes interacting with management, grants management, research staff, faculty, and other key stakeholders to assess practicality of proposal, refine/develop proposal project budgets, proposal documents, subcontracts, etc. to ensure a complete application is submitted according to required deadlines.
• Coordinate and lead weekly proposal check-in meetings with PIs, program manager, grants management staff, and science communications team.
• Reviews grant application documentation for accuracy, reporting requirements, allowable costs, conformance with institute guidelines and any special conditions prior to internal review. Ensures animal protocol, human subjects and subcontract requirements are met when applicable, requesting documents and/or revisions as appropriate.
• Records grant data and documents in electronic grants management system for internal review and updates internal grant tracking worksheets.
• Develops and maintains knowledge of funding agency and institute requirements and regulations and of funding agency electronic proposal submission processes.
• Sustains current knowledge of changes in federal, foundation and sponsor regulations that impact the pre-award aspect of scientific grant submission.
• Communicates NIH and other funding agency guideline revisions to lab & grants management staff.
• Reviews and approves award documents for accuracy and completeness.
• Monitors expenditures to ensure compliance with agency and departmental guidelines, availability of funds, and appropriateness of expenditure.
• Reviews and reconciles monthly ledgers, verify correct indirect cost charges and revenue treatment
• Prepares periodic and final reporting as mandated by agency guidelines.
• Analyzes current and historic funding trends, forecasts expense and revenues, estimates payroll costs and other expenditures, and identify budget deficiencies.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

POSITION REQUIREMENTS:

• Bachelor's degree or the equivalent combination of education, training and experience.
• Minimum 3 years of experience in a pre-award grant and contract administration office with responsibility for independent preparation and submission of proposals.
• Professional demeanor with solid analytical, verbal and written communication skills.
• Familiarity with financial information systems, grant applications and awards, and thorough understanding of generally accepted accounting principles and NIH accounting guidelines.
• Skill and accuracy in detailed review of grants and contracts documents.
• Critical administrative analysis and effective time management skills to effectively organize and prioritize workload, foresee problem areas, and seek immediate action.
• Strong computer skills to include word processing, PowerPoint presentations, web searching, downloading, reporting, and database manipulation, as well as intermediate Excel skills and knowledge.
• Ability to work independently, manage several projects simultaneously, within tight timeframes, as well as excel in a collaborative environment.
• 2 years of experience in post-award grants and contracts administration with responsibility for a portfolio of projects.
• Experience with Adaptive, PowerBi, and Workday systems preferred.
• While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.

COMPENSATION:

The expected hiring range for this position is $30.00 to $40.00/hourly, commensurate with experience.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:
The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.