Administrative Assistant/ Receptionist

Job Summary

Provides administrative support to the Finance/Accounting and Operations department.

Schedule: Monday - Friday 8:00am - 5:00pm

Essential Duties and Responsibilities

• Answer multiple phone lines and route Operator calls to appropriate parties
• Mail - InBound and Outbound
  
  
  
  • Stamp outgoing mail (by 11am daily)
  • Assist with postage/certified mail packages
  • Handle USPS postage balance and log receipts in Excel spreadsheet.
  • Sort incoming mail:
    
    
    
    • Date stamp invoices and distribute accordingly (i.e. AP, Managers, etc.)
    • Inbound medical records - scan into S:\Med Recs
    • Any returned mail/incorrect address
    • Scan HR and Legal documents to the appropriate team members
    
    
    
    
  
  
  
  
• Assist with shipping packages as needed.
• Administrative tasks assigned by management as needed.
  
  
  
  • Assist with scheduling and organizing "In office" meetings
  • Assist with scheduling travel for Executives and Operations team
  
  
  
  
• Office Management duties
  
  
  
  • Manage office supplies inventory
  • Send communications from Property Management office to employees
  
  
  
  

Education and Experience

• High school diploma or general education degree (GED), minimum.
• Additional college education to Associates Degree preferred.

Skills and Competencies

• Strong verbal, written and interpersonal communication skills.
• Pleasant phone manner is required.
• Must have good customer service skills.
• Must be able to demonstrate the ability of maintaining privacy and confidentiality.
• Strong skills in critical thinking, problem solving, and decision making.
• Ability to manage multiple priorities, with attention to detail and accuracy.
• Ability to create and edit written materials.
• Ability to communicate effectively to a variety of audiences.
• Skill in organizing resources and establishing priorities.
• Demonstrate cooperative behavior with colleagues, supervisors and clients.
• Strong time management, organizational, and follow-through skills.
• Ability to meet and exceed daily and weekly individual performance goals.
• Ability to work independently as well as assisting other team members when needed.
• Requires regular and predictable attendance and punctuality.

Computer Skills

• Must be competent in the Windows operating system environment, Adobe Professional, Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and learn other software as needed.

Physical Demands

• Requires sitting for long periods of time, working at a desk.
• Some bending and stretching could be required.
• Working under stress and use of computer/phone required.
• Manual dexterity required for use of computer keyboard.
• Occasionally may be required to stand, walk, stoop, kneel and/or crouch.
• May occasionally lift and/or move up to 25 pounds.

Work Environment

• Mainly indoor, office environment conditions.
• The noise level is usually moderate.
• Air quality is good and temperature is controlled.
• Work Environment must be free from background noise and distraction.
• At home set up must meet all Company IT, privacy and safety requirements.

This position has an hourly pay rate of $20.00. Final compensation offered will be determined by factors such as job-related knowledge, skills, experience, and qualifications.

Benefits for this position include paid time off; medical, dental, vision, and critical illness insurance; HSA, HRA, and FSA; life and disability insurance; EAP; 401K; legal and identity theft coverage; pet insurance and more.

The preceding statements describe the general job responsibilities and individual's qualifications inherent to this position. These are not intended to be construed as exhaustive lists. To perform this job successfully, the individual must be able to perform each essential function satisfactorily, accurately, and safely. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of their jobs. This job description may be reevaluated and/or modified at any time without notice.

Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.