Grants and Program Manager - Chan Lab

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A Brief Overview

The Chan Lab Grants and Program Manager will perform grant writing and management functions to maximize essential support from external sponsors for Global Health Research initiatives. This role will work closely with the PI, submitting research grants, providing operational oversight, and managing a variety of established programs while simultaneously developing and building new programs. This role will support project timelines, provide supervision for reporting program activities, and facilitate communication with collaborators and stakeholders in assigned programs.

The Chan Lab Grants and Program Manager must have experience in grant writing, outstanding communication and relationship skills, international public health, project and program administration, and supervision experience. Additionally, the ability to assess the environment and develop new programs is essential. Must also support and lead existing programs in reporting outcomes and activities in collaboration with key global health stakeholders.

What you will do

1. Grant Writing (40%) with a focus on global health (GH) research:

* Leads grant prospecting efforts to identify new funding opportunities, including creating and updating a growing list of relevant grants for the lab

* Works closely with the PI to lead the proposal preparation process, including communicating information to and from the PI, research team members, sponsor, sponsored projects office, and research business manager. This will include organizing grant preparation meetings, creating a grant submission timeline, furnishing boilerplate language, and facilitating conference calls.

* Develops and manages plans for proposal completion, including systematically drafting and collecting components (e.g. bio sketches, letters of support, facilities descriptions, personnel information, etc.), determining timelines, and creating/maintaining collaborative workspaces.

* Serves as the frontline liaison between the PI and investigators from other institutions (U.S. and non-U.S.) to facilitate cross-institutional research collaborations.

* Creates and maintains a database of funded grants and a repository of boilerplate grant material, including examples of facilities description, bio sketches, successful proposals, etc.

* Facilitates an essential and unique service to develop research grant writing skills of global health trainees, a distinguishing feature of global health training experiences at CHOP

* Aligns with PI to determine project needs and develop a budget in collaboration with the research business manager to formalize and place in the correct format.

* Engages with the CHOP Sponsored Projects Office and collaborating Sponsored Projects Office/s to upload all proposal documents for timely submission in the correct format and ensure that all required elements are complete.

2. Program Management (40%) includes supporting partnerships in settings like Africa, Asia, and South America and any additional future partnerships; overseeing existing and new global health research projects; HR activities

* Global Health Program Management Responsibilities:

* Works closely with the PI to develop and implement strategic priorities and provides reporting on progress and outcomes on those priorities to CHOP leadership and external partners and funders.

* Works collaboratively with local stakeholders in the partner communities to ensure the advancement of program initiatives. This will require international travel (approximately 10-20% of the time).

* Organizes and administers timelines, and workflows, with identified stakeholders to meet the project goals and objectives and provides corroboration with leadership to manage outcomes.

* Leads collaboration across numerous departments/divisions (10+) at CHOP to advance global health research initiatives and assure that existing CHOP policies and procedures guide global health programs and projects.

* Communicates directly and regularly with leadership in the partner communities to ensure effective collaborative management of projects and initiatives.

* Operates the financial process for the research programs (prepares invoices, monitors supplies, creates and tracks budget expenditures) to provide efficient and appropriate expensing of funds, in collaboration with the research business manager and under the direction of the PI.

* Coordinates Penn medical, nursing, MPH, and undergraduate summer students rotating to the study sites.

* Research study management and day-to-day operational oversight:

* Plans, directs, coordinates and leads activities of several international research projects to ensure that goals and objectives are met.

* Tracks progress of study tasks to ensure timely accomplishment of deliverables. Independently establishes work plans, timeline and staffing for each phase of the project and arranges assignments and follow-up on action points of projected personnel.

* Manages communications with teams and partners, tracking study decisions and action points.

* Provides regulatory submission and oversight of Data Use Agreements, Material Transfer Agreements, and other Agreements.

* Manages regulatory documents according to study sponsor guidelines and monitors protocol operations to ensure compliance with local and federal regulations.

* Provides IRB oversight and oversight of the development of study documents including protocols, SOPs, data collection tools, and training tools for implementing partners.

* Supports study team to ensure that study and protocol procedures are followed and managed according to sponsor and organizational SOPs.

* Recruits, retains, and supervises staff, leading on/off boarding, performance reviews, trouble-shooting HR issues

* Assesses staff capacity, quality of work and workload.

* Identifies staffing needs across projects and coordinates additional hiring as needed.

* Provides support to team members, document organization, to ensure the team runs smoothly.

3. Marketing, Fundraising, and Communication (20%)

* Develops and updates slide decks and informational documents about the lab work.

* Drafts timely content, including news stories and blog posts, to keep the lab web page up-to-date.

* Coordinates cross-promotion of GH research activities and initiatives with communications teams across the enterprise, including Divisions/Departments, PolicyLab, Clinical Futures, and Research Communications.

* Works closely with the PI and the CHOP Foundation Team to identify funding opportunities.

* Manages scheduled and ad-hoc program progress reporting for key stakeholders, e.g., for CEO updates.

* Prepares written and oral presentations.

* Present program achievements and study progress to stakeholders.

* Supports manuscript writing and submissions.

Education Qualifications

• Master's Degree Required
• Master's Degree Public Health Preferred

Experience Qualifications

• At least three (3) years of professional or administrative experience in an academic or research institute or similar setting Required
• At least six (6) months living and/or working in a country other than the USA ideally in a low- or middle-income country and/or experience working in an underserved setting in the USA Preferred

Skills and Abilities

• Demonstrated experience writing and managing grants, contracts, and subcontracts.
• Working knowledge of key practices, regulations, policies, and procedures related to grants/contracts and grant budgeting.
• Excellent interpersonal skills and the ability to negotiate diplomatically, with experience in cross-cultural and cross-disciplinary settings.
• Experience in developing and supporting new projects.
• Excellent oral and written communication skills are necessary, including excellent presentation development and delivery skills.
• Basic data analysis skills (reviewing spreadsheets, creating excel spreadsheets, editing data points, identifying trends, etc.) as necessary.
• Ability to coordinate and implement multiple tasks simultaneously.
• Critical analysis and problem-solving skills.
• Keen attention to detail and outcomes tracking.
• Office 365
• End Note
• RedCap

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

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SALARY RANGE:

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

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