Account Coordinator

Spectraforce Technologies
United States, California, Irvine
Sep 03, 2025
Position Title: Account Coordinator Work Location: Irvine, CA 92612 Work Arrangement: Hybrid Work Schedule: Onsite: Tuesday, Wednesday, Thursday; Remote: Monday, Friday Assignment Duration: 12 months (Possible Extension) Position Summary: Manages the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision. Qualification & Experience: Experience and education equivalent to a B.A. and 3-5 years professional experience in finance, advertising or a service business discipline. Experience: 3-5 years' pharmaceutical advertising agency experience Ideal, proven track record of successful client service OR applicable professional experience with comparable skill sets. Education: Bachelor's degree; or equivalent business experience within the pharmaceutical or related industry. Software: Proficiency in MS Office (Excel, Outlook, PowerPoint, Word, etc.). Skills: Proficiency in impactful written and verbal communication required, adept multitasking and prioritization in fast-paced settings, meticulous attention to detail, and persistent follow-up capabilities. Overall: detail oriented, self-starter, high-level of professionalism and ability to interact with clients. Background & Context: This role supports our organization's pharmaceutical advertising projects, ensuring smooth coordination with clients and internal teams. Key Responsibilities: Keeps Supervisor advised of up-to-date details of projects. Understands the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Troubleshoots to ensure schedules are met. Assures that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed. Manages delegated projects from start to finish with minimal Supervisor supervision. Prepares projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation. Coordinates with Client and Medical/Regulatory regarding cycling and approval of projects. Reviews Client and Medical/Regulatory changes with Supervisor to determine action. Interfaces with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues. Assists Supervisor in providing input for Creative Team and participates in creative development sessions. Develops timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments. Supplies Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures. Provides budget guidelines to Creative and Production Teams on assigned projects. Works with Traffic/Project manager and Creative team to control costs and stay within budget. Gathers all pertinent information and develops complete and accurate project requisitions. Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs. Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis. Creates other documents in accordance with account needs. Assists Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files.