Business Coordinator

Title: Business Coordinator

Employee Classification: Business Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-UNT System College of Pharmacy

Department: HSC-Pre Clinical Research Svs-301500

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Department of Preclinical Research Services at the UNT System College of Pharmacy is located at the University of North Texas Health Science Center (UNTHSC) in Fort Worth, ranked among the top 50 medical schools for seven consecutive years, the UNTHSC is a 33-acre graduate school located in the city's Cultural District with a local economic impact of $500 million annually. The UNT System College of Pharmacy is the first pharmacy school in Texas located on an academic health science center campus.

The researchers can have a strong interdisciplinary partnership with other departments at the UNTHSC and in the midst of a robust pharmaceutical, biotechnology, and clinical trial industry present in the DFW area. We can make healthcare better through teamwork.

Position Overview

The Preclinical Research Service Department is seeking a skilled Business Coordinator to support administrative and financial operations. Prepare invoices, reports, memos, letters, financial statements, and other documents using Word, Excel, and other software. Answer and route phone calls, greet visitors, and manage correspondence. Attend meetings and record minutes; coordinate agendas, catering, and travel arrangements. Manage onboarding/offboarding, ePARs, payroll, and employee documentation in collaboration with HR. Order laboratory supplies and equipment, process procurement card requests and fixed assets. Assist with pre- and Post-Award administration, budget analysis, and financial reconciliation. Maintain records, databases, and general office operations. Perform other related duties as assigned to meet departmental needs.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Excellent oral and written communication and interpersonal skills.
• Strong analytical, problem-solving, and organizational abilities.
• Ability to work independently, prioritize tasks, and exercise sound judgment with minimal supervision.
• Detail-oriented with a positive attitude and ability to manage multiple tasks efficiently.
• Proficient in Microsoft Office Suite, particularly Excel, and comfortable with online technologies.

Preferred Qualifications

• Basic knowledge of UNTHSC policies and procedures for Human Resources, Accounting, Faculty Affairs, Grants Contracts.
• One year experience working with EIS (PeopleSoft.)

Required License/Registration/Certifications

N/A

Job Duties:

• Assist in managing the department budget, chart string reconciliations, and resource allocations.
• Identify/resolve issues by analyzing data and recommending solutions.
• Assist in organizing and scheduling meetings, appointments, events, interviews, making travel arrangements.
• Attend meetings to record minutes, prepare agendas.
• Perform general office duties, such as ordering supplies, equipment, records management, prepare invoices, reports, memos, financial statements and other documents.
• Prepare requisitions, ePARs/payroll processing, expense reports (concur); faculty hiring documents, service as department contract liaison.

Physical Requirements:

• Communicating with others to exchange information.

Environmental Hazards:

• No adverse environmental conditions expected.

Work Schedule:

Monday - Friday, 8:00am-5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.Applicants are required to submit a cover letter, resume, and three professional references, including email addresses.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.