UTS - Administrative Support Specialist at UNC Chapel Hill

North Carolina State University

$30.50 / hr

United States, North Carolina, Raleigh

Sep 04, 2025

Position Information

Posting Number	PG195436TM
Position Number	48SM118
Position Type	Temporary
Essential Job Duties	The department is responsible for providing reliable electrical utility services to campus, ensuring safe operations, maintaining infrastructure, and supporting the university's energy and sustainability goals. Position Summary / Primary Purpose of Position The Administrative Support Specialist provides comprehensive administrative, business management, and personnel support to the team, which includes approximately 30 employees. This position plays a key role in: Managing daily office operations. Overseeing work management processes, including purchases, invoicing, and equipment repairs and maintenance. Supporting budget development and monitoring an annual revenue budget exceeding $40M. Setting up customer data used for customer billing. Assisting with record keeping, contract monitoring, asset management, and compliance reporting. Coordinating personnel-related functions such as TIM (Time Information Management), employee parking permits, and state vehicle maintenance schedules. The role requires independent judgment, attention to detail, and the ability to apply university policies and procedures effectively while supporting multiple priorities.
Is Time Limited	Yes
If Yes, Appointment Length	TBD
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS - Administrative Support Specialist at UNC Chapel Hill

Requirements and Preferences

Work Schedule	Monday- Friday (40 hours per week)
Other Work/Responsibilities	N/A
Minimum Experience/Education	Bachelor's degree; OR Associate's degree and two years of related experience; OR Equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Department Required Skills	Proficiency with Microsoft Excel, Teams, and Adobe. Strong interpersonal skills with the ability to build and maintain relationships with staff, vendors, and customers. Ability to identify issues, explore alternatives, and seek guidance when appropriate. Ability to multitask, prioritize, and effectively respond to requests General knowledge of accounts payable and purchasing business processes Strong record-keeping and organizational skills with attention to detail and accuracy.
Preferred Years Experience, Skills, Training, Education	Experience working with integrated procurement and accounting systems (e.g., UNC Connect Carolina). Experience using preventive maintenance/work management systems (e.g., Maximo). Bachelor's degree in business administration, accounting, or related field. Advanced proficiency with Microsoft Excel, Teams, and Adobe. Broad knowledge of financial systems
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$30.50 per hour

Recruitment Dates

Job Open Date	09/03/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/222508

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.