Finance and Accounting Program Manager

Job Summary:

ACCORDS is looking for a Finance and Accounting Program Manager. The Finance and Accounting Program Manager oversees ACCORDS' finance functions under the direction of the Director of Finance and Administration (DFA). This includes monitoring spending rates on department accounts, working closely with the DFA on the annual budgeting process, overseeing the timely processing of invoices, purchase order requisitions, managing gift card process and audits, processing procurement and travel reports, and processing purchases on behalf of ACCORDS Principal Investigators and research staff. The Finance and Accounting Program Manager will conduct financial analysis, internal audits, create financial reports, and assist the Director of Finance and Administration (DFA) in the oversight of financial and procurement operations. This individual will act as a resource for the Center and will be expected to work independently, as well as collaboratively with the ACCORDS DFA, Director, Principal Investigators, and the grant management team on financial processes. The Finance and Accounting Program Manager is an integral part of furthering the ACCORDS mission and will provide exceptional customer service to our Principal Investigators, program managers, and research staff.

Examples of Work Performed:

Operational Fiscal Responsibilities:

• Prepares monthly, quarterly, annual, and ad hoc financial reports as directed.

• Educates ACCORDS community as to procurement policies and procedures.

• Oversees and processes Concur expense reports, department travel request forms, and CU Marketplace requests as submitted by ACCORDS investigators and staff. Review the accuracy and compliance of requests and reports with policies and procedures. Provide guidance as needed to complete purchasing and travel needs.

• Reviews and reconciles Center purchases, travel, and payment vouchers.

• Oversee and ensure efficient processing of purchasing and procurement-related activities, including but not limited to purchase orders, payment vouchers, interdepartmental invoices (Ins), and a variety of other instruments in both the University and CU Medicine fiscal systems.

• Oversee contracting, including entering contracts into Marketplace, handling Marketplace requests for deposits to external parties, and tracking completion of these requests.

• Assists in tracking and managing commitments and start-up funding agreements, and reconciling accounts.

• Interprets purchasing and procurement rules. Create and update internal procurement processes based on new/updated guidelines and procedures.

• Process Journal Entries (JEs) and Payroll Expense Transfers (PETs) in compliance with internal and external policies and procedures.

• Prepares routine and ad hoc financial and operational reports utilizing A2E, AX, MyBI, PowerBI, mFIN, etc., including monthly faculty reports and routine requests.

• Manages and reviews non-grant Center speedtypes (AEF, auxiliary, general fund, ICR, etc.).

• Conducts cost studies for the creation of service centers.

• Serves as a backup for preparing HCM (payroll) entries, updating funding distribution as needed/requested.

• Prepares allocation calculations for departmental/divisional expenses and FTE reports for annual salary coverage/support for ACCORDS faculty and staff.

• Reviews expenses to ensure they are being charged to the correct account.

• Oversee accounts receivable activities for ACCORDS in conjunction with existing accounting staff.

• Help implement a task-management system for finance tasks (e.g., SmartSheet, OnBase, or other task management system). This involved process-mapping, collaborating with stakeholders, and researching possible solutions.

• Recruit and supervise student employees as needed to manage workload.

Grants, Contracts, Fiscal Responsibilities:

• Works with ACCORDS grant management team members to process and track A/R and A/P for research studies, including but not limited to:

  • Processes payment requests and/or vouchers for all internal and external invoices presented to the department for sponsored research

  • Work with the grant management team to assist with reconciling revenues and expenditures against budgets as needed.

  • Process payroll updates, including communicating updates to payroll liaisons for all new and continuing sponsored projects

• Manages the gift card process and conducts periodic gift card/incentive audits.

• Oversees purchasing and procurement-related activities, including but not limited to requisitions, purchase orders, payment vouchers, and interdepartmental invoices (INs),

• Enter Journal Entries (JEs) and Payroll Expense Transfers (PETs) in compliance with internal and external policies and procedures.

• Other fiscal duties, as determined by the Director of Finance Administration.

This description is a summary only and describes the general level of work being performed; it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

ACCORDS is a research center supporting the advancement of health services research and T3-T4 translational research jointly funded by the School of Medicine and the Children's Hospital Colorado Research Institute. ACCORDS serves as the focal point for health care professionals, researchers, and analysts from across the Anschutz Medical Campus to foster multidisciplinary collaborations that bring together our campus's diverse skills and talents to pursue health services research and education. In addition, ACCORDS cultivates strong research and educational collaborations with external partners, including the University of Colorado School of Public Health, Children's Hospital Colorado, Denver Health, Kaiser Permanente Colorado, UCHealth, as well as other health care delivery systems, community organizations, and state and local government agencies. ACCORDS has programs in Dissemination and Implementation Science, Patient-Centered Decision Making, Education, Community Engagement and Outreach, as well as methodological cores in Qualitative and Mixed Methods, Economic Analysis, Practice-Based Research Networks (PBRNs), Biostatistics for Health Services Research, and Mobile Health & Informatics.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in business, finance, accounting, or a directly related field from an accredited institution.

4 years of professional-level experience in a budget, finance, or accounting role.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

• Master's degree in business, finance, or related field.

• Working knowledge of University of Colorado systems: (A2E, CU Marketplace, Concur, mFIN, PeopleSoft Finance, PeopleSoft HCM).

• Sponsored projects accounting experience.

• Prior experience working for the University of Colorado in finance and accounting.

• 3 years of experience working in higher education.

Knowledge, Skills, And Abilities:

• Knowledge of Generally Accepted Accounting Principles (GAAP), Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance/2 CFR Part 200).

• Expert skills in Microsoft Excel.

• Ability to communicate effectively and concisely, both in writing and orally.

• Effective interpersonal skills and ability to maintain positive working relationships with high customer service skills.

• Ability to solve problems and use critical thinking skills to resolve complex financial issues.

• Excellent customer service skills and strong customer service orientation.

• Strong time management and organizational skills.

• Self-motivated and able to work independently.

• Able to collaborate effectively as part of a team.

• Ability to establish work priorities and provide follow-through to ensure completion.

• Able to adapt quickly to shifting priorities and deadlines.

• Ability to work effectively with a diverse team of faculty, staff, and student populations.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Kayla Ross, kayla.ross@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by September 1, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $62,614 to $79,645.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.