Financial Programs Coordinator - Kids First

Job Postings Closing Dates: A job posting may close before the listed deadline if the number of applications reaches the limit for that position. If the original deadline produced fewer applications than expected, the posting may remain open longer.

Application: The application must be filled out completely; stating"see resume"anywhere in the application, is not an acceptable substitute for a completed application.

*Up to $3,000 Sign On Bonus May Be Available*

Enjoy Industry Leading Benefits:

• Generous paid vacation and extended sick leave, and holidays.
• Free and discounted transportation options to get around Aspen and the Valley.
• Professional development and learning opportunities, including a tuition reimbursement program.
• Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.
• Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.
• Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.

The City of Aspen is an Equal Opportunity Employer

Job Title: Financial Programs Coordinator - Kids First
Department: Kids First
Classification: Non-Exempt

Hiring Range: $30.24/hour - $34.02/hour
[Salary Range: $30.24/hour - $45.36/hour]

Position Summary: Responsible for all aspects of Kids First financial aid and childcare grants. Duties include policy evaluation and development, serving as the primary contact for program directors and applicants, reviewing qualifications and documents, presenting applications to Kids First stakeholders, managing individual files and application software, overseeing grant payments and fund tracking, and ensuring financial compliance through reporting.

Supervision Exercised and Received: This position works under the direct supervision of the Kids First Co-Manager.

Essential Job Functions:

Financial Aid Coordination:

* Verifies applicant income and qualifications and communicates with applicants accordingly.

* Analyzes tax forms and other financial statements using Submittable software and printed financial documents.

* Schedules quarterly Financial Aid Committee meetings and presents information to the committee. Subsequently summarizes and reports to families and childcare programs regarding financial aid awards.

* Recruits new Financial Aid Committee members as needed and provides orientation and on-going communication about the financial aid program.

* Completes routine reports on the financial aid program as required. Analyzes financial aid data and makes recommendations for possible changes for the program.

* Verifies quarterly financial reporting from childcare programs to ensure accurate reporting and calculations.

* Requests checks for the childcare programs based on family qualifications, reconciles quarterly reports from childcare providers, and tracks spending for this program.

* Serves as the Kids First representative to Pitkin County Human Services; organizes and participates in the Aspen School District Colorado Preschool Program interviews and meetings and attends Human Service POD and other meetings.

* Collaborates with other human service agencies to ensure the coordination of services.

* Counsels families on the available options for financial assistance and helps find the best fit for each circumstance.

Grants Coordination:

* Implements and coordinates Kids First grant programs.

* Responsible for all reporting and data collection from Kids First childcare grants through direct communication with grant recipients including childcare programs and staff.

* Coordinates communication and implementation of grants in compliance with internal policies and application requirements.

* Collects and reviews all program applications.

* Receives and reviews all reporting documents for information accuracy.

* Requests and tracks all payments.

* Generates reports related to the grant programs.

Customer Service:

* Serves as the first point of contact for financial aid families and childcare grant recipients providing warm, professional, and responsive support.

* Maintains accurate records of family and grant recipients' communications.

* Corresponds clearly and empathetically with families from diverse backgrounds.

* Collaborates with team members to provide seamless and consistent support.

* Upholds confidentiality and handles sensitive information with discretion.

* Occasionally provides consumer information to families in the community about: licensed childcare, parental education, and early childhood issues in general.

Special Projects:

* Participates in community outreach and the marketing of Kids First programs to the public.

* Contributes to special events and training, and attends other meetings as required.

* Assists the Co-Managers in the development of new programming to serve unique groups in childcare.

Community Engagement

* Works in partnership with the various departments/projects to support in implementation of community engagement plans, tactics, strategies, and techniques for inclusive stakeholder outreach initiatives.

* Promotes interactive, inclusive, and impactful community relations.

* Develops networks and relationships with other agencies to support transparent and collaborative engagement efforts.

* Supports identifying measurable goals and outcomes that are in line with community outcomes; implements with appropriate sense of urgency.

* Public Outreach posts on Facebook (social media) solicit staff input, making regular posts.

* Supports Administrative Specialist in maintaining Kids First website and works with Communication department to ensure content and information are compliant with all website requirements and laws.

* Assists with coordination, planning, scheduling, advertising of special events and programs.

City Organizational Values:

* Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.

Other duties as assigned.

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Core Competencies: Displays the following key competencies in the overall job performance to include knowledge, skills, and abilities:

* Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.

* Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.

* Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.

* Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities, and challenges.

* Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.

* Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.

* Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.

Minimum Requirements:

Education: High School Diploma or GED equivalent.

Experience: Two years of administrative, office management, or clerical experience.

Technical Knowledge: Proficiency in Microsoft Excel, Word, Outlook and Email.

Desirable Qualifications

* Associates or Bachelor of Science or Arts degree in business administration, human resources, information technology or related field.

* Proficiency in Power Point, Adobe Acrobat Pro and Web Content Management Systems.

NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.

NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.

Position Type and Work Hours: Regular full-time, 40-hour work week, Monday through Friday. Hours may vary with workload, however standard operating hours are 8:00am to 5:00pm. Infrequent weekend events are based on departmental needs.

Work Environment:

* Indoors: Office environment.

* Outdoors/Off-Site: Trainings and meetings.

Physical Demands:

* Visual Acuity: Ability to bring objects into focus.

* Balancing: Maintaining equilibrium.

* Bending: Bending or position oneself to move an object from one level to another.

* Carrying: transporting or moving an object.

* Crouching: Bending body downward and forward by bending leg and spine.

* Climbing: Ascending or descending stationary objects.

* Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.

* Gripping/Grasping: Ability to apply pressure with fingers and palm.

* Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.

* Hearing: Perceiving and comprehending the nature and direction of sounds.

* Kneeling: Bending legs at knees to come to rest on knee or knees

* Lifting: Moving objects weighing no more than 10 pounds from one level to another.

* Pushing/Pulling: Ability to use upper extremities to exert force in order to press, draw, drag or haul objects in a sustained motion.

* Reaching: Extending the hands and arms or other device in any direction.

* Repetitive motions: Making frequent or continuous movements.

* Sitting: Remaining in a stationary position.

* Standing: Ability to sustain position for a period of time.

* Stooping: Bending body downward and forward by bending spine at the waist.

* Talking: Communicating ideas or exchanging information.

* Walking: Ability to move to traverse from one location to another.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.