Office & Administrative Coordinator

Bargaining unit consideration begins on 9/3/2025 and ends on 9/10/2025. This position is eligible for hybrid work, Monday - Friday, with a minimum expectation of 4 days onsite per week. This is a labor represented position.

The Department of History at the University of Minnesota invites applications for our Office and Administrative Coordinator position. We are looking for an organized and personable person with excellent customer service to join our team! This person is a key contributor to the success of the department, assisting students, faculty, staff, and the general public with frontline support, providing support for building management, projects, and events, maintaining our website and communications, and coordinating services to carry out the mission of our department in the larger collegiate and university setting.

For this position, please attach a cover letter and resume to be considered. The priority deadline for this position is September 17, 2025. The position will be open until filled.

Key Responsibilities:

Front Office & Reception (30%):

• Answer phones
• Greet visitors
• Manage main office inbox
• Maintain supplies/equipment
• Handle mail
• Coordinate office hours
• Oversee textbook orders
• Supervise student workers

Resource & Space Management (25%):

• Manage department calendars and space reservations
• Oversee keys/access
• Liaise with Facilities Management
• Maintain office and common spaces

Website & Communications (25%):

• Update department website
• Post news/events
• Manage social media and email lists
• Assist with digital learning tools

Event Support (15%):

• Coordinate logistics for department graduate, and undergraduate events; arrange catering, manage registration, host virtual events

Other (5%):

• Serve as financial backup, maintain process documentation, and support departmental projects.
  

Required Qualifications:

• High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
• Internet and basic computer experience, as well as database, spreadsheet, and word processing experience.
• Previous customer service experience.

Preferred Qualifications:

• Previous calendar/scheduling experience
• Intermediate Microsoft Office experience
• Good organizational, problem solving and analytical skills
• Exceptional written and verbal communication skills
• Attention to detail and time management skills as well as ability to work independently
• Demonstrated ability to multi-task and prioritize
• Strong grammar and proofreading experience
• Proven ability to relate positively and professionally with diverse situations and constituencies
  

About the Department of History:
For well over a century, Minnesota's Department of History has cultivated its special role within the liberal arts and pursued its mission with great distinction. We are proud of what we have accomplished and eagerly look forward to building on this legacy of excellence as we move through the twenty-first century. History Department faculty members share a uniform enthusiasm for scholarship and a dedication to research and publication. They have pursued historical evidence "in the field" in Northern China and Southern Africa, in archives in Paris and Nantucket, in libraries in Hangzhou and Dublin. The sources they study include ancient cuneiform tablets and Soviet newspapers, census records and science fiction, interviews and trial transcripts.

At Minnesota, we see scholarship, teaching, service, and outreach to the community in Minnesota and beyond as mutually reinforcing. All members of the faculty teach at all levels from freshmen surveys through graduate seminars. Many faculty members have won awards in recognition of the high quality of their scholarship, teaching, and advising, and research. They have received fellowships from the most prestigious foundations and government granting agencies. We have a lively community of graduate student scholar-teachers. Our undergraduate major prepares some of the best students in the College of Liberal Arts for a variety of careers. Faculty and students are engaged in a variety of outreach and service-learning projects that bring historical scholarship and a sense of the past to the wider community.

About the College of Liberal Arts:
Home to the arts, social science and humanities disciplines and programs, the College of Liberal Arts comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1200 faculty and staff spanning research, teaching, advising, outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 14,000 undergraduate students, half of the undergraduate enrollment on the Twin Cities campus, and over 1,600 graduate students and has an annual all-funds budget of over $250 million.
CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone.

That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.

Diversity, Equity, and Inclusion in CLA

Working in CLA

The Benefits of Working at the U

Pay Range: $22.55 - $25.31 hourly; $46,904 - $52,644 annually, depending on education/qualifications/experience

Time Appointment Category: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications.

https://hr.umn.edu/Benefits/Retirement-Savings-Financial-Counseling/Retirement-Savings-Plans/Retirement-Savings-Plans

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

For this position, please attach a cover letter and resume to be considered. The priority deadline for this position is September 17, 2025. The position will be open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).