Clerical Assistant 3 - Bureau of Motor Vehicles

The Bureau of Motor Vehicles is currently seeking to fill the position of Clerical Assistant 3, a role that entails the thorough examination and processing of intricate motor vehicle and driver licensing applications submitted by the public at service counters. This position is vital to ensuring that all applications are handled efficiently and accurately, contributing to the overall effectiveness of the Bureau's operations. Candidates who are detail-oriented and possess strong organizational skills are encouraged to apply for this opportunity to be part of a dedicated team. Do not miss your chance to make a meaningful impact in this essential public service role-apply today!

In this position, you will be expected to possess a comprehensive understanding of the Motor Vehicle Code, as well as the procedures and regulations established by the Department of Transportation regarding vehicle registration and licensing. Your responsibilities will include the examination and processing of both straightforward and intricate applications for motor vehicle and driver licenses through a computerized system. This encompasses a variety of tasks related to driver licensing, such as renewing or replacing standard and commercial driver licenses, issuing occupational limited licenses, probationary licenses, and ignition interlock licenses. Additionally, you will handle the renewal or replacement of non-driver photo identification cards, update medical certifications for commercial driver licenses, manage driver license restorations, process requests for paid driver license information, and address cases involving bad checks or refund requests.

In terms of motor vehicle operations, your role will involve reviewing and processing applications for ownership transfers of vehicles registered in Pennsylvania or those acquired from out of state. You will be responsible for issuing various types of registration plates available to the public, including special organization plates, vanity tags, and antique/classic/vintage registration plates, as well as seasonal and farm plates or biennial certificates. Furthermore, you will process requests related to imported or exported vehicles, correct odometer readings, handle salvage vehicle titles, and manage regular motor vehicle registration renewals, updates, and replacements. Your duties will also include processing requests for weight changes on vehicles, recording or removing lienholder information from motor vehicle records, restoring suspended registrations, and managing applications for disability parking placards. Additionally, you will create dead tag records for returned registration plates, ensuring that all transactions are conducted efficiently and in compliance with established regulations.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 30-minute lunch.
• Overtime available after training is complete. Mandatory overtime may apply.
• May be required to work when a full day and/or partial-day office closing is authorized. To include but not limited to: early dismissals for inclement weather; the day before holidays and special holiday closings.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Legal Requirements:

• This position requires the selected candidate to undergo and pass a Fingerprint and Name-Based Criminal History Check prior to employment.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.