Program Coordinator - Alton (5002)

This position supports the professional medical education activities for the family medicine residency program in Alton ("the Program"). This position serves as the primary contact for organizations that have an agreement with the Program to coordinate learning experiences for residents and medical students. The individual in this position assists the Program Director in coordinating educational experiences for rotations, facilitates all accreditation and
licensure issues, provides administrative and technical support in program development, curriculum-related activities, and developing and documenting evaluation criteria for residents. In addition, this position plays a major role in the recruitment efforts for the training programs and as an administrator of residency management and related platforms for the Program.

80% Alton Residency Program Administration
1. Organize and coordinate the entire residency recruitment process to include the following:
a) Coordinate participation in residency recruitment activities.
b) Develop and revise residency brochures for distribution to potential candidates.
c) Serve as initial contact for all residency candidates for the Alton Program.
d) Review all applications from prospective candidates for completeness and perform the initial
screening process using established holistic guidelines.
e) Oversee the interview process and serve as the initial contact for all residency candidates for
the Alton Program.
f) Coordinate application data and disseminate information to faculty.
g) May interview resident candidates and provide evaluation/feedback.
h) Coordinate the evaluation process of the program applicants along with ranking meetings.
i) Enter and/or submit the final ranking for submission to the NRMP.
2. Initiate process for first-year residents to obtain temporary or permanent licensure, including interceding
on behalf of the residents when issues arise with the Illinois Department of Professional Regulation
(e.g., visas, credentialing, advanced credit, etc.) and/or Missouri Board of Healing Arts.
3. Review yearly contracts for Family Medicine residents; facilitate review and initiate meetings with
Advisors.
4. Provide draft data/reports on trends, successes, and problem areas in the form of annual
accreditation documents in Web-Ads and Annual Program Evaluation for Program Director.
5. Coordinate grievance and disciplinary procedures by and against residents/fellows.
6. Facilitate the internal review process with the Graduate Medical Education Office.
7. Serve as Office of Record for all current residents by keeping up-to-date confidential and professional
development files.
8. Responsible for maintaining portfolios for all residents on their three-year experience: personnel
records, legal papers, contracts, demographic data, licensing and testing information, absence
requests, evaluations, and other related materials.
9. Maintain a database of past residents, contacting them periodically to verify practice data and to survey
them on educational issues.
10. Responsible for tracking and notification of resident absence requests.
11. Monitoring residents' compliance with Medical Record Delinquent Policy with the faculty or clinic
Medical Director/clinical administration.
12. Schedules and administer and proctor all in-training assessment tests given to residents.
13. Coordinate the orientation for all new residents.
14. Coordinate yearly Faculty/Resident poster
15. Attend and/or staff the Faculty meeting, OGME coordinator meetings, CCC, and other Program
committees as requested.
16. Serve as liaison for all inquiries and requests from the American Board of Family Medicine, American
Academy of Family Physicians, Illinois Academy of Family Physicians, and the American College of
Osteopathic Family Physicians.
17. Serve as liaison with sister family medicine program sites with regard to residency issues.
18. Work closely with Alton Memorial Hospital on event planning for residents and budget submission.
19. Work closely with Alton Memorial Hospital on resident renewal contracts, reimbursements, and
training information.
20. Work closely with Alton Memorial Hospital in the ordering of yearly recruitment supplies
21. Work closely with MEPS, Program staff, chief resident, and faculty for scheduling of rotations and
resident didactics.
22. Liaise with hospital and/or clinic administration to receive and input data tracking resident and faculty
clinical activities.
23. Prepares and monitors the program budget.
24. Responsible for purchasing and accounts payable functions for the program.
25. Responsible hiring and supervising all program support staff.
26. Assists the Program Director in the development and implementation of program policies and
procedures.
27. Serves as the liaison for facility, security, maintenance and technology requests.

20% Software and Computer Programs
1.Master and serve as the main contact for the following computer programs:
a) Electronic Residency Application System (ERAS) - a national program that processes applications for residency programs and is used in the National Match Program. This will require learning how to evaluate and filter applications, run reports and print off applications.
b) National Resident Match Program (NRMP) - Annual entering of candidate rank list using the NRMP platform for Program Director verification and final submission.
c) Accreditation Council for Graduate Medical Education (ACGME) Web Ads -Annual updating of Program documents is required by the ACGME to meet accreditation standards. This also includes submitting the Annual Program Evaluation (APE) to the OGME.
d) American Board of Family Medicine (ABFM) - Residency Training Management System (RTMS) -Periodically, this position must enter and document resident progress and experiences to qualify for graduation and sit for the family medicine board.
e) American College of Osteopathic Family Physicians (ACOFP)- board certifying agency for Osteopathic residents; this position communicates with and enters data for DO residents seeking board certification through ACOFP as opposed to ABFM.
f) New Innovations (NI): a software program designed to assist with tracking data on residents throughout their educational experience - this will require learning how to run the various reports, monitoring duty hours for all residents, and sending out evaluations to preceptors.
g) SIU Website - work closely with Marketing to maintain up-to-date information on the Program website.
h) Social Media platforms- maintain account access for official social media platforms; may also
create content for social media platforms as needed.
i) Residency scheduling software- various software programs (such as AmIOn) used for program scheduling- this position works closely with MEPS/scheduler and maintains access and oversight
of schedules for the Program.

1.Bachelor's degree
2.A total of one (1) year (12 months) of work experience in curriculum development and/or program coordination of a residency, fellowship or educational program in an academic setting. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

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Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.