HUMAN RESOURCE ASSISTANT

GENERAL DESCRIPTION:

The purpose of this position is to assist with the day-to-day operations of the human resources department and to provide administrative assistance to the Human Resources team.

WHY WORK FOR US?

At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.

In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.

WHAT WE HAVE TO OFFER

Wells values our employees and is committed to providing a competitive and comprehensive benefits package.

• Health, dental and vision insurance
• Paid premiums for short- and long-term disability, and life insurance
• Wellness Incentives
• Paid holidays
• Flex spending for medical and daycare
• Health savings account (HSA)
• 401(k) plan with profit sharing
• Access to Nice Healthcare
• Employee Assistance Program
• Paid Time Off (PTO)
• Wishbone Pet Insurance
• Critical Illness Benefit Plan
• Accident Insurance Plan
• Voluntary Hospital Indemnity Plan

Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.

Other benefits include Health and Family Care leave for both union and non-union employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Monitors employee's attendance and notifies manager when disciplinary action is required. Assists with preparing documents for attendance violations manager when disciplinary action is required
• Assists with the admirative functions of recruitment including updating job descriptions, posting open positions internally, and scheduling interviews.
• Assists with managing candidate flow and organization in the applicant tracking system.
• Helps with screening entry level candidates for positions.
• Assists with the administrative functions of onboarding, including scheduling post screenings.
• Coordinates new hire start dates; communicates information for confirmed starts to appropriate parties and schedules and performs HR new hire orientations.
• Processes new hire paperwork and timely files the paperwork away.
• Maintains records and tracking for various reports and projects.
• Accurately maintains employee files and records. Performs periodic audits of employee files to ensure accuracy.
• Maintains strict confidentiality of all sensitive employee/human resource and organizational related matters.
• Assists with various other clerical duties for the HR department and other departments as needed.

EDUCATION, SKILLS, AND ABILITIES REQUIRED:

• High school diploma required.
• Ability to maintain confidentiality is required.
• 5+ years of prior Office Administration experience preferred.
• 1+ years of prior Human Resources experience and/or payroll time and attendance experience preferred.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to communicate effectively and work as a part of a departmental and cross-functional team.
• Strong interpersonal and problem-solving skills required.

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS

• Ability to sit or stand for extended periods of time.
• Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
• Visual acuity and ability to read small print.
• Hearing acuity and ability to communicate effectively with others.
• Ability to lift and move office supplies and equipment.
• Mobility and ability to move around the office as needed.

WORKING CONDITIONS

• Minimal risk of exposure to unusual elements.
• Minimal risk of safety precautions.
• General Office Environment

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.

Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities

Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.