Encapsys Office Administrative Assistant

Milliken & Company is a global manufacturing leaderwhose focus on materials science delivers tomorrow's breakthroughs today. Fromindustry-leading molecules to sustainable innovations, Milliken creates products thatenhance people's lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken's curious minds and inspired solutions at Milliken.com and on Facebook, Instagram, LinkedIn and Twitter.

POSITION OVERVIEW

The Administrative Assistant is responsible for taking a proactive and forward-looking approach while providing administrative support to the Director of Operations at Encapsys and calendar management, travel coordination, and meeting organization for the Encapsys team. This position will also provide Accounts Payable support to the Finance team in areas of purchase order management, receival of goods/services and general workflow management.

JOB RESPONSIBILITIES

• Excellence in support for Encapsys Director of Operations with calendar management, presentation and meeting preparations, and travel coordination
• Assist Finance Team with entering and managing the purchase order process, receipts of goods and services, receival of invoices, and overall system and workflow management
• Support Legal Team with navigating the process flow for contract renewals, reviews and signatures
• Act as onsite resource for IT needs, to include supporting remote troubleshooting and coordinating local vendor support
• Assist with planning office events such as meetings, conferences, teambuilding activities, holiday parties, etc.
• Coordinate travel to include the company corporate jet, commercial flights, hotels and rental vehicles to include local, domestic and international
• Participate as an active member of the FUN Committee and other committees that may form in the future to encourage associate engagement and maintain our culture
• Excellence in administrative services performed for Encapsys leadership team and others, as deemed necessary to include calendar management and other associated services provided for general operation of the site
• Lead ad hoc projects as assigned, taking responsibility for planning and executing to achieve desired outcomes
• Handle confidential and sensitive information with extreme discretion, safeguarding and protecting critical, proprietary and personal data.

QUALIFICATIONS - REQUIRED

• 3 - 5 years of relevant experience

• Proficient in PowerPoint, Word, Excel and Outlook. Experience with SAP preferred.
• Ability to learn other software applications that may be required
• Experience in setting up and troubleshooting teleconferences and web conferences
• Ability to handle multiple priorities and competing requirements
• Well-developed administrative skills including a strong attention to detail
• Solid and proactive problem solver; can anticipate problems
• Excellent written, verbal and and interpersonal communications skills

The successful candidate will have strengths in the following:

• High School diploma or GED required
• Associate's degree in administration or business a plus

Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law.

To request a reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contactTalentAcquisition@milliken.com.