Senior Executive Assistant - Southfield/Novi - Full Time

GENERAL SUMMARY

Provides administrative support for ministry CEO or System Office executive.

• Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly.
• Maintains executive office calendar.
• Oversees scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees.
• Schedules and coordinates management meetings, conferences, special events, and travel arrangements.
• Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for all related documentation.
• Prepares and distributes subsequent correspondence as needed and follows up on action items to ensure completion.
• Prepares and coordinates the preparation of correspondence, reports, presentation materials and other written communications as required.
• Monitors financial and budget information and prepares data for review.
• May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations.
• Provides input to performance management.

Location: Work site will be at Henry Ford Providence Southfield most of the time. May have to commute to Henry Ford Providence Novi periodically.

Schedule: M-F, 8am - 4:30pm and may require attendance at an occasional after hours meeting or event.