Administrative Assistant

Company: Neo Vista Equities

Location: Albany NY – 52 James Street Albany NY 12207
Employment Type: Full-time

Company Overview

At Neo Vista Equities, we invest in high-growth private equity, real estate, and brand development to drive sustainable value and innovation. We’re a company committed to strategic partnerships, operational excellence, and long-term growth across dynamic markets. Our culture emphasizes collaboration, professionalism, and forward-thinking execution.

Role Summary

We are seeking an organized, efficient, and proactive Administrative Assistant to support our executive team and daily operations. This person will be the backbone of our administrative functions—ensuring seamless scheduling, communication, and office coordination.

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings (virtual and in-person), coordinate travel arrangements, and prepare itineraries.
• Communication Management: Serve as primary liaison—screen, route, and respond to internal and external requests with professionalism.
• Office Coordination: Maintain office supplies, oversee workspace organization, manage mail and courier service.
• Meeting Facilitation: Prepare agendas, documents, and presentations; take meeting minutes and follow up on action items.
• Document Handling: Draft, proofread, and format correspondence and presentations. Maintain organized records, both digital and physical.
• Event Support: Assist with internal events or external engagements as needed.

Qualifications & Skills

• Experience: 1–3 years in an administrative or executive support role, preferably within finance, real estate, or professional services.
• Communication: Excellent written and verbal communication. Poised and professional in all interactions.
• Organization: Strong multitasking ability, attention to detail, and adaptability in a fast-paced environment.
• Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, Power Point) and Google Workspace; familiarity with Zoom or Teams.
• Attributes: Discreet and ethical, team-oriented, with a positive attitude and problem-solving mindset.

Why Join Neo Vista Equities?

• Meaningful Impact: Support a nimble and growing team at the intersection of private equity and real estate.
• Collaborative Culture: Join a professional and driven environment focused on mutual success.
• Grow With Us: Opportunity for expanded responsibilities and development alongside firm expansion.

How to Apply

Please send your resume and a brief cover letter highlighting your administrative experience and interest in Neo Vista Equities to careers@neovistaequities.com. Use “Administrative Assistant — [Your Name]” in the subject line. Applications will be reviewed on a rolling basis until the position is filled.

Equal Opportunity Employer

Neo Vista Equities is committed to a diverse and inclusive workplace. We consider all qualified applicants regardless of race, religion, color, national origin, gender, sexual orientation, age, disability, or veteran status.

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