SUPERVISING PARALEGAL

JOB ANNOUNCEMENT

SUPERVISING PARALEGAL

The Department of Law

Real Estate Division

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Annual Starting Salary: $76,476

Applications for this position will be accepted beginning 9-9-25 until 11:59pm CDT on 9-23-25.

Under general supervision, coordinates and supervises the work of paralegals providing paraprofessional legal, administrative, and clerical support to attorneys, and performs related duties as required.

ESSENTIAL DUTIES

• Assists attorneys with all aspects of real estate transactions, including acquisitions and sales.
• Supervises and participates in conducting title searches, reviewing titles and surveys, resolving title issues, preparing closing documents and preparing mortgage and lien releases as required.
• Conducts thorough title and survey reviews and works with title companies, surveyors, and attorneys to resolve discrepancies and eliminate title and survey issues.
• Reviews organizational documents, bylaws, resolutions, officer certificates and other due diligence materials and closing deliverables.
• Prepare detailed closing checklists and timelines.
• Coordinates and manages the closing process; drafts deeds based on City Council ordinances authorizing transactions, prepares settlement statements and MyDec filings, orders Full Payment Certificates, assembles closing documents and ensures all necessary documents are executed and recorded.
• Maintains organized and up-to-date real estate files.
• Prepares releases of mortgages, redevelopment agreements, deed covenants and special assessment liens.
• Prepares Certificates of Error and works with the Illinois Department of Revenue and Cook County Offices of the Treasurer, Clerk and Assessor to clear delinquent tax liens on City-owned property.
• Assists attorneys with tax injunction suits and petitions to vacate tax sales and prepares petitions for tax divisions with Cook County.
• Conducts historical research in Journals of Proceedings of the City Council regarding past approvals to purchase, condemn, and sell City land and to vacate and dedicate public right-of-way.
• Performs other paralegal and administrative duties as needed to support the real estate practice.
• Serves as a liaison with other City departments to facilitate information exchange.

Additional duties may be required for this position

Location: 121 N. Lasalle Suite #560 (City Hall)

Chicago, IL. 60602

Days: Monday-Friday

Hours: 9:00a.m to 5:00p.m.

THIS POSITION IS IN THE CAREER SERVICE

Seven (7) years of work experience as a paralegal or legal assistant.

OR

Paralegal Certificate obtained from a training institution accredited by the American Bar

Association (ABA), plus three (3) years of work experience as a paralegal or legal assistant.

OR

Graduation from an accredited college with an Associate's degree, plus four (4) years of work

experience as a paralegal or legal assistant.

OR

Graduation from an accredited college or university with a Bachelor's degree, plus a paralegal

certificate from a training institute accredited by the American Bar Association (ABA), plus two

(2) years of work experience as a paralegal or legal assistant.

OR

Graduation from an accredited college or university with a Master's degree, plus three (3) years of work experience as a paralegal or legal assistant.

OR

Graduation from an accredited American Bar Association (ABA) law school with a Juris Doctorate, plus two (2) years of work experience as a paralegal or legal assistant.

NOTE: To be considered for this position you must provide information about your educational background and/or work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

* NOTE: Applicants will be required to provide a writing sample before they come in for an interview.

Writing Sample Criteria

* Applicants must submit a writing sample prior to their scheduled interviews. All writing samples submitted in consideration for employment must comply with the following criteria:

1. The sample may either be a professional project report, academic project report, an official communication related to a professional or academic project, or a work-related report or communication.

2. The writing sample submitted must be no more than five (5) pages.

3. The writing sample must be accompanied by a cover page explaining the following:

a. The sample's original purpose (e.g., a writing class, a professional project, a memorandum for an employer).

b. When (MM/DD/YYYY) and for whom the sample was written.

c. The extent of editing by any third party (if any).

d. If the writing sample is an excerpt from a larger document, identify that larger document and provide context, if necessary.

* If an applicant chooses to submit a writing sample containing confidential or privileged information, the applicant must identify the steps taken (redactions, name changes, or consent from the client or employer) to preserve the confidential or privileged nature of the document.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position.

Desired Skills:

O Previous experience supervising other employees, paralegals, or outside vendors/contractors

O Previous experience as a transactional paralegal

O Considerable knowledge of methods of title and survey review, and closing real estate transactions

O Proficiency with Microsoft Office Suite and Adobe Acrobat.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor