A/P Project Coordinator

Description

A/P Project Coordinator

Position Objective

Providecomprehensive support to ProjectManagers and Accounting Manager, working as a team to assure successful project completion, comprehensive A/P processes, building or maintaining strong working relationships with our customers, support of our employees and contribute overall to the success of the Company.

Job Functions

* Plan, organize, and establish objectives and goals for projects assigned.

* Assist Production Department with project procedures and general administration such as filings, documentation, signature requests/requirements, NTO/NOCs.

* Participate in the review of the project, "Job Hand Off Package"

* Create and control the contents of the Job File to include:

*Apply for any required permits (to verify that all required permits are received before the job start). Also posted if required.

* Matching packing lists; purchase orders with invoices; creating POs, reconciliation of POs and invoices, maintain payables list, compile and maintain vendor files.

*This position will be responsible for leading and promoting continuous improvement initiatives and process improvement techniques.

* Coordinate the flow and communications of paperwork and activity associated with any project.

* Prepare pay requisitions.

* Work with Project Manager to complete the close out package.

* Perform basic accounting functions and assist with day-to-day operation of Accounts Payable functions/processes.

*Provide effective leadership for the production department, i.e. teamwork, motivation, and positive employee relations.

* Perform other related duties as assigned.

Knowledge, Skills & Experience (Essential)

* High School Diploma or equivalent, college preferred

*Minimum three (3) years of construction industry experience with emphasis on all facets of business including but not limited to customer relations, project administration.

*Other critical skills include planning & organizing; problem identification/resolution, multi- tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and having a sense of urgency in accomplishing tasks in a timely manner.

* Strong attention to detail

* Microsoft Word, Excel, PowerPoint

* Must have a valid driver's license

*Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with co-workers.

Knowledge, Skills & Experience (Desirable)

* Bachelor Degree in Engineering, Construction Management or related field

* Knowledge of business and management principles

* Knowledge of project management software, CRM.

* Extensive knowledge of roofing materials, techniques and requirements

Key Competencies

* Quality Focus

* Problem Solving Ability

*Proficiency with Microsoft Excel or other spreadsheet program, including strong analytical abilities

* Documentation Skills

* Superior Listening and Communications Skills

*Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with coworkers

* Sound problem assessment and problem-solving skills

* Sound judgment and ability to make decisions

* Well organized; Adept at planning work and managing time

* Extreme attention to detail and high level of accuracy

* Initiative

* Integrity

* Adaptability

* Teamwork and collaboration

Occupational Health and Safety

*Responsible and accountable for compliance with workplace policies and procedures for risk identification, risk assessment and risk control

* Active participation in activities associated with the management of workplace health and safety

*Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

* Correct utilization of appropriate personal protective equipment

Working Conditions

Physical surroundings: Office and field environment with typical office machines and exposure to noise

and temperature as well as exposure to typical hazards of jobsite, including ladders, construction materials, etc.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to

exceed 25 pounds.

Domestic Travel: Occasional, for purposes of training in operating units or visiting job sites.

Extensive Hours: Subject to overtime

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.