Administrative Assistant

Taxable Entity

ALCYON TECHNICAL SERVICES JV

Job Title

Administrative Assistant

Location

OH Brookpark TIALS L293 - Cleveland, OH 44135 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

31.91 per hour

Education

High School Diploma or GED

Travel

Up to 25%

Security Clearance Required:
None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

This position will provide direct support to transportation motor pool service, WBS 1.4, and supply management operations, WBS 1.2.

Provide comprehensive support to Transportation and Supply Management functions within Logistics.

• Review and validate gas cylinder demurrage invoices for accuracy; upon verification, initiate and route for timely payment processing.
• Verify the accuracy of each vendor billing line item, and coordinate with vendors to resolve any discrepancies.
• Assist the Logistics Manager with regular cleanup efforts of vendor-owned cylinders at the center.
• Maintain detailed and up-to-date spreadsheets tracking all cylinders on-site, ensuring accurate inventory and vendor payment records.
• Respond to incoming calls on the Motor Pool vehicle line daily, providing timely customer support.
• Assign motor pool vehicles based on customer travel dates and number of travelers.
• Ensure customers receive and understand motor pool vehicle usage guidelines prior to departure.
• Collaborate with garage staff to ensure all vehicles are cleaned, fueled, and ready for use before dispatch.
• Notify management when vehicle requests cannot be fulfilled due to limited availability.
• Provide assistance to customers retrieving vehicles and resolve any lock box issues.
• Support morning vehicle cleaning and fueling operations in coordination with garage staff.
• Ensure vehicles are thoroughly wiped down and vacuumed after each use.
• Conduct vehicle inspections, reporting any damage to management.
• Perform routine and ad hoc inventory counts and recounts, as needed.
• Identify and report unused or damaged items for appropriate disposal actions.
• Coordinate with center staff to plan, schedule, and conduct the annual inventory of precious metals.
• Verify proper calibration of scales prior to weighing materials.
• Accurately weigh, document, and report metal counts, noting any discrepancies to the Logistics Manager.
• Collaborate with customers to identify excess precious metals and recommend appropriate disposal actions to minimize on-hand inventory.
• Conduct monthly or management-directed spot checks of program stock materials to ensure accountability.
• Report any damaged or deteriorated equipment or packaging to the Logistics Manager, and document issues with photographs.
• Identify and report items not stored in their correct location.
• Provide additional logistics-related support as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Education: High school diploma or equivalent. Experience: Five years of transportation and supply logistics experience.

Preferred Qualifications or Skills

• Possess effective listening and communications skills.
• Ability to analyze issues and proactively implement corrective actions.
• Exercise creativity to propose innovative processes for overall operational improvements.
• Ability to adapt and implement change.

Consistently demonstrate work ethics and values.

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.