Associate Director, Institutional Giving

Salary: $80,000-$90,000/year with a comprehensive benefits package.

Hybrid schedule.

Please include a cover letter when applying. Applications without cover letters will not be considered.

Position Summary: Children's Aid is a national leader in the field of child social services, providing solutions to ensure young people who live in poverty have the tools they need to learn, grow, and become the leaders of their own lives. We seek a dedicated fundraiser to join the Institutional Giving team and ensure the agency has the resources it needs to meet the demand for services.

Working in partnership with the larger Institutional Giving team, this individual's primary responsibility is to oversee grant writing to create compelling, outcomes-driven, and client-ready letters of inquiry, proposals, reports, and other correspondence for a diverse audience of foundation and other funders (both current and prospective). Additional responsibilities include managing a personal portfolio of donors totaling approximately $2.5 million. The ideal candidate is a strategic thinker and strong writer who can use good judgment, exhibits leadership qualities, has exceptional project management skills, and enjoys cultivating and managing a donor base through strong communication and relationship building.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures

Portfolio Management - Grant Development, Strategy, and Collaboration (70%)

• Manage a portfolio of approximately $2.5 million+ by developing, writing, and assembling proposals and reports to institutional donors, representing a diverse set of over 30 programs. Use excellent discretion and independent judgment in presenting program content and outcomes.
• Drive stewardship with funders through customized communication as well as the distribution of publications including annual reports, newsletters, and event invitations.
• Monitor compliance with grant deliverables and outcomes, and meet all deliverables on time.
• Work closely with program and fiscal teams to generate narrative content and project budgets.
• Meet annual prospecting goals through prospect research that uncovers the potential for $500,000+ in new support each year.
• Stay current on research, trends, and policy related to child welfare, education, early childhood, youth development, and social services. Integrate findings, including statistics, into work product; attend workshops and events, as requested.
• Act as a thought partner to program directors and leadership on funding strategy and funding opportunities, using noted research and field trend insights.
• As needed, travel to Children's Aid sites across NYC (primarily Harlem, South Bronx, Washington Heights, and northern Staten Island) to meet with staff and gather information for proposal development and grant reporting.

Capacity Building, Leadership, and Cross-Functional Collaboration (30%)

• Serve as a thought partner to the Director and other Institutional Giving team members, and serve as a resource to all Development team members, by troubleshooting and collaborating on strategic approaches to achieve year-over-year private revenue growth.
• Meet culture of accountability in working toward individual financial performance goals.
• Collaborate with the Institutional Giving team to support timely prospect research, proposal writing, and grant reporting. Edit drafts and provide mentorship to other team members, as appropriate.
• Arrange and conduct site visits and assure timely, accurate, and strategic follow-up with funders and prospective supporters.
• Serve as a visible leader within the department and organization, modeling professionalism, discretion, and sound judgment in all interactions.
• Commit to use of Raiser's Edge database to manage relationships, and track grants received, reports due, pending proposals, and prospects.
• Ensure close collaboration with other internal departments to create informed proposals responsive to programmatic needs, direction, and capacity.
• Collaborate with the development operations team, divisional budget directors, and fiscal staff to ensure proper classification and designation of grants and ensure accurate reporting on individual project budgets.
• Perform additional job-related tasks, as assigned by the Director of Institutional Giving and/or the Chief Development Officer.

Qualifications:

• Bachelor's degree required
• 3-5+ years grant writing and management experience required
• Excellent written and verbal communication skills
• Demonstrated track record of securing private institutional funding
• Advanced project management skills of multi-stakeholder projects
• Experience in developing budgets
• Strong interpersonal and organizational skills
• Must be detail-oriented and deadline-oriented
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and Teams
• Previous experience with CRM databases, such as Raiser's Edge (preferred)

Key Competencies:

• Advanced professional writing skills for sophisticated, data-driven funder audiences required
• Capable of working comfortably with individuals at all levels inside and outside the organization
• Demonstrated leadership presence with the ability to represent the organization confidently and professionally in diverse settings, including with funders and government partners
• Ability to succeed in a deadline-driven environment
• Comfort navigating ambiguity and finding solutions

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.