Executive Assistant

Modern Technology Solutions, Inc.
401(k)
United States, Ohio, Dayton
Sep 25, 2025
MTSI is seeking an Executive Assistant for our AFLCMC classified customer. This position will require the candidate to manage the day-to-day activities for a Materiel Leader (ML) in an on-site capacity. Responsibilities: Serve as the primary point of contact (POC) for the Materiel Leader's (ML) calendars, daily schedule, email correspondence, and workflow management across multiple networks (both unclassified and classified) in a fast-paced work environment. Act as a key member of the ML's staff by managing daily correspondence and coordinating interactions (via email, phone, and in-person) with various organizations and stakeholders. Track Integrated Product Team (IPT) manning and prepare updated organizational charts. Perform accurate data entry for reports and presentation materials, ensuring integrated and comprehensive information delivery. Create and maintain training requirements, files, forms, and file plans (both electronic and paper-based). Draft correspondence in accordance with standard Government formats for both classified and unclassified communication. Operate and manage office equipment (e.g., facsimiles, printers, and copiers) as well as coordinate supply requisitions. Assist with drafting monthly activity reports. Support award write-ups and submission packages, adhering to numerous format requirements. Collaborate on the creation, editing, and publication of program documentation, directives, reports, plans, briefings, and other materials (technical/non-technical, classified/unclassified) in the requested formats. Assist in the establishment, implementation, and maintenance of Operating Instructions, including creating and updating branch documentation. Verify checklists against current administrative/organizational processes and maintain tracking systems to identify and correct deficiencies. Manage office supply inventories by gathering requests, preparing itemized lists, and coordinating purchasing by the Government office to enable mission fulfillment. Serve as the initial POC for collating and visually displaying materials for staff and information exchange meetings. Act as the centralized POC for receiving, coordinating, tracking progress, and closing all taskers directed to the division or branch's Workflow Inbox. Send reminder/follow-up emails to Offices of Primary Responsibility (OPRs) to ensure task completion and archive tasking documentation in the appropriate repository. Lead administrative efforts during events, including compiling attendee lists, sending invitations, coordinating venues, managing logistics for presentations (classified/unclassified), and managing attendee check-in processes. Complete travel approval requests and submit vouchers post-travel in compliance with the Defense Travel System (DTS) orders and requirements. Maintain comprehensive and organized file systems for the branch/division. Perform additional administrative or operational duties as assigned. Qualifications: 8+ years of experience directly related to the above responsibilities and at least a high school diploma, or equivalent (GED).A bachelor's degree is preferred. Top-Secret Security Clearance with ability to obtain SCI.Duties will require unescorted entry and work within classified SAP and SCI facilities. Ability to multitask efficiently, be detail oriented and customer service oriented. Proficient in using Microsoft products.Experience with SharePoint and Confluence is preferred but not required. Please Note: U.S. Citizenship is required for this position, due to contract requirements. #LI-DB1 #MTSI Careers Interesting Work:* Our co-workers support some of the most important and critical programs to our national defense and security. Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. 100% Employee Owned: We have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year. Great Benefits - Most Full-Time Staff Are Eligible for: Starting PTO accrual of 20 days PTO/year + 10 holidays/year Flexible schedules 6% 401k match with immediate vesting up to $9k annually Semi-annual bonus eligibility (July and December) Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account Up to $10,000 in annual educational reimbursement Other company funded benefits, like life and disability insurance Optional zero deductible Blue Cross/Blue Shield health insurance plan Track Record of Success: We have grown every year since our founding in 1993. Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide. For more information about MTSI, please visit www.mtsi-va.com MTSI embraces nine core values including our first core value of Employees come first. Consistent with our Core Values, we are committed to Equal Opportunity, making decisions without regard to race, color, religion, sex, national origin, age, military/veteran status, disability, or any other characteristics protected by applicable law. MTSI is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants and employees with physical and/or mental disabilities.