New

Administrative Associate - ECAM and GNEM

University of Georgia

retirement plan

United States, Georgia, Athens

Sep 25, 2025

Posting Details

Posting Number	S14184P
Working Title	Administrative Associate - ECAM and GNEM
Department	ENGR-Env Civil Agr & Mech
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines. https://engineering.uga.edu/ The School of Environmental, Civil, Agricultural and Mechanical Engineering fosters a culture of collaboration among experts across a variety of engineering disciplines and other fields beyond engineering recognizing that technology is embedded in a broader social and environmental context. ECAM promotes the development of well-rounded students with the professional skillsets and perspective needed to effectively solve the grand challenges of civilization (i.e. systems thinking, interdisciplinary problem solving, communication, and empathy). https://engineering.uga.edu/schools/ecam/ GNEM is an industry consortium, public-private partnership network, and think tank. GNEM is a pan-university initiative embedded across the University of Georgia. https://emobility.uga.edu/about/
College/Unit/Department website	https://engineering.uga.edu/schools/ecam/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Standard University business hours (8am-5pm) with occasional after-hours support at ECAM/GNEM events. This position is fully in-person on our main Athens campus.
Advertised Salary	Commensurate with Experience
Posting Date	09/25/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	12/01/2025
Special Instructions to Applicants	In addition to your UGA Jobs application, please include the following documents: Resume Cover letter 3 Professional references with contact information
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Administrative Assistant II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 2 years of related experience
Preferred Qualifications	Prior administrative experience at UGA or another USG institution preferred Working knowledge of UGA and USG policies and procedures, particularly related to purchasing, reimbursements, travel authorizations, invoice processing etc., preferred. Experience with MS Outlook (scheduling meetings and calendar invitations) Experience with MS Excel (data entry and data reports)
Position Summary	This Administrative Associate position reports directly to the School Chair of Environmental, Civil, Agricultural and Mechanical Engineering ( ECAM) in UGA's College of Engineering. This position will serve as one of the primary administrative contacts for the school and will serve as the primary administrative contact for the Georgia Network for Electric Mobility ( GNEM). This Administrative Associate position will support ECAM and GNEM via: Support the School Chair and ECAM with general office duties, correspondences, special projects and GNEM activities. Serve as the Admin Lead for staffing and for GNEM, including but not limited to, assisting the Engineering HR office with information needed for ECAM immigration requests and advertising faculty and staff positions externally on platforms to ensure a successful recruitment strategy. Process basic financial transactions. Responsible for maintaining compliance for issued P-Card and for department P-Card submissions/payments. Will record and compile financial records using journals, ledgers and computers. Will work with the Chair and faculty on procurement processes. Assist with GNEM budget each fiscal year. Work with GNEM Executive Director on annual reports. Serve as the Admin contact for GNEM inquires. Will work with and support GNEM Staff and Faculty as needed. Coordinate meetings and events as needed for ECAM and GNEM such as: advisory board meetings, GNEM steering committee meetings and E-Mobility summit meetings. Attend said meetings for note-taking as requested. Serve as point of contact for E-Mobility summit each Spring semester. Work with staff and committee members to plan and execute this annual event which includes registrations, payments, vendor partnerships, and leading the committee and other staff on all summit-related tasks. Provide content to Engineering Communications Manager for GNEM website and social media content. This position will need a Purchase Card to properly execute its duties.
Knowledge, Skills, Abilities and/or Competencies	Excellent organizational, communication (both written and verbal), and customer-service skills Ability to interpret policies and procedures, as well as proofread and edit written material Demonstrated computer competency and knowledge of Word, Excel, Outlook, and PowerPoint Ability to work independently in a fast-paced office environment, multi-task, and remain detail-oriented
Physical Demands	Lift and carry up to 50 lbs Repetitive motions and actions Long periods of sitting at a computer, standing, and walking between buildings on campus.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Support to School Chair:

Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
Perform administrative tasks such as copying, printing, answering phone, sending and receiving mail/shipments, faxing, typing letters and forms, etc. for faculty and graduate students.
Use computers for various applications, such as database management or word processing in support of the Chair.
Assist with logistics and scheduling for ECAM, GNEM and E-Mobility events/meetings, including coordinating room reservations, sending calendar invites, sharing agendas and minutes, etc.
Prepare PowerPoint presentations and assist with the preparation of various documents for the Chair, as needed.
Serve as a point-of-contact for ECAM School Chair and GNEM Executive Director.
Assist GNEM Staff/Faculty when needed for meeting/conference support
Provide content to Communications Manager for GNEM website and social media

Percentage of time

Duties/Responsibilities

Staffing Administrative Lead:

Coordinate with HR and the Business Office as needed for Part-Time Faculty letter inquires.
Assist HR office with ECAM immigration requests for faculty, researchers, and postdocs including submitting check requests for H1B, permanent residency, etc.
Advertise faculty and staff positions externally on other platforms to ensure a successful recruitment strategy
Assist staff, faculty, or students with departmental processes and procedures or use of office equipment.

Percentage of time

Duties/Responsibilities

Financial and Budget Management:

Serve as backup for the processing of basic financial transactions, including journal vouchers, travel requests & reimbursements. Will assist ECAM Admin with P-card submissions and payments for the School of ECAM.
Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
Work with the Chair and faculty on assisting with procurement for the School and faculty as related to administration, research and service related purchases.
Assist GNEM Executive Director in managing the GNEM budget each fiscal year
Work with GNEM Executive Director to develop an annual report to share with steering committee
Review and/or approve purchases, reimbursements, travel authorizations, etc as needed.

Percentage of time

Duties/Responsibilities

E-Mobility Summit Coordination

Serve as lead and point of contact for E-Mobility annual Summit
Partner with other staff, faculty, committee members, students on all aspects of planning and executing this annual Spring event.
Serve as on-site coordinator for Summit
Prepare and share summit materials, slides, schedule of event with participants
Partner with CENGR Business Office on registration fees/payments as needed

Percentage of time

Duties/Responsibilities	Other Duties as Assigned Other duties as assigned that would contribute to the success of ECAM, GNEM, and the E-Mobility Summit.
Percentage of time	5